Project Billing & Administration Specialist

Geosyntec Consultants; Atlanta (GA); On-site; USD 52,000 - 72,000; Full time

Job summary

Geosyntec is seeking a Project Administrator to manage specialized accounting tasks across multiple offices, including Kennesaw, Atlanta, and other regional sites. This role emphasizes contract review, billing, and coordination with project managers.

Requirements include a high school diploma with 4 years in project administration and invoicing, strong MS Office skills, and the ability to communicate clearly with internal clients and management.

Qualifications

• High school diploma with 4 years of project administration/invoicing experience.
• Experience with Microsoft Office.
• Ability to read and comprehend contracts and related documents.
• Strong written communication skills.
• Ability to present information to project managers and internal clients.
• Professional interactions with management and colleagues.

Responsibilities

• Read and interpret contract provisions and set up project data in accounting systems.
• Review contract elements: value, budget, scope, fees, and terms.
• Verify and edit project rate schedules and demographics.
• Ensure markups, tax components, and invoice masks comply with contracts.
• Process employee expense reports and timesheets timely.
• Initiate billing cycle, generate prebill reports, and finalize invoices.
• Track accounts receivable and payable for project processing.
• Assess revenue variances and update budgets accordingly.
• Generate system reports and maintain documentation.
• Perform related work as required.

Skills

Microsoft Office

Contract reading

Communication

Presentation to managers

Interpersonal professionalism

Education

High school diploma

Associate degree

Bachelor's degree in accounting/finance

Tools

Accounting software

Job description

Geosyntec is seeking a Project Administrator to manage specialized accounting tasks across multiple offices, including Kennesaw, Atlanta, and other regional sites. This role emphasizes contract review, billing, and coordination with project managers.

Requirements include a high school diploma with 4 years in project administration and invoicing, strong MS Office skills, and the ability to communicate clearly with internal clients and management.