Project Billing & Administration Specialist

Geosyntec Consultants; Pittsburgh (Allegheny County); On-site; USD 42,000 - 64,000; Full time

Job summary

Geosyntec Consultants seeks a Project Administrator to support accounting and billing across multiple regional offices. You will read contracts, set up project data, prepare invoices, and manage expense reports.

The role requires strong data entry, MS Office proficiency, and excellent communication with project managers and staff. Collaborative, detail-oriented professionals are encouraged to apply.

Qualifications

• A high school diploma and four (4) years of experience in project administration and invoicing.
• Experience with Microsoft Office and basic knowledge of data entry techniques.
• Ability to read and comprehend moderately complex instructions, contracts and subcontract agreements.
• Ability to effectively write moderately complex correspondence and memoranda.
• Ability to effectively present information to Project Managers and other internal clients.
• Ability to interact professionally and maintain cooperative professional relationships with management and colleagues.

Responsibilities

• Read and interpret contracts and set up project data in the accounting system.
• Review contract elements such as value, budget, scope, fee types, payment terms and authorization.
• Verify and edit project rate schedules and demographic data.
• Ensure appropriate markups, tax components and invoice formats align with contracts.
• Review and submit employee expense reports in a timely manner.
• Perform electronic timesheet administration and relate to labor and billing.
• Initiate billing cycle by generating prebill reports and finalize invoices with attachments.
• Track accounts receivable and accounts payable for project processing.
• Assess project revenue variances and adjust budgets accordingly.
• Maintain documentation according to policies and perform related work.

Skills

Data entry

Contract reading

Written communication

Presentation skills

Interpersonal skills

Education

High school diploma + 4 years experience or 2-year/4-year degree in accounting/finance

Tools

Microsoft Office

Job description

Geosyntec Consultants seeks a Project Administrator to support accounting and billing across multiple regional offices. You will read contracts, set up project data, prepare invoices, and manage expense reports.

The role requires strong data entry, MS Office proficiency, and excellent communication with project managers and staff. Collaborative, detail-oriented professionals are encouraged to apply.