Project Billing & Accounting Specialist

Prairie Engineers, P.C.; Hillsboro (IL); On-site; USD 34,000 - 55,000; Full time

Job summary

Prairie Engineers, P.C. is seeking an organized, detail-oriented accounting professional to focus on client invoicing and project accounting support.

The role collaborates with Project Managers to ensure invoices are prepared accurately, submitted on time, and in line with each client's contract and billing requirements. This on-site position serves our Columbia, Hillsboro, or Springfield IL offices and may provide backup support for payroll, AR/AP, and other accounting functions as needed.

Qualifications

• Experience in project billing or accounting in an architecture, engineering, or professional-services firm is valuable.
• Deltek Ajera experience is a big plus.
• Strong Excel skills are desirable.

Responsibilities

• Work closely with Project Managers throughout the monthly billing process.
• Prepare draft and final client invoices, including required backup and client-specific documentation.
• Review project charges, billing rates, contract limits, subconsultant costs, and other information needed for accurate invoicing.
• Help PMs identify and resolve billing issues, unbilled items, incorrect charges, and other project accounting questions.
• Submit invoices through client systems and portals and maintain organized billing records.
• Assist with project setup and maintenance of billing terms, rates, budgets, and contract information.
• Help monitor outstanding receivables and work with PMs when client follow-up is needed.
• Provide backup and support payroll, accounts payable, and other Accounting team responsibilities.
• Look for practical ways to make our billing and accounting processes easier, faster, and more accurate.

Skills

Attention to detail

Organization

Communication

Team collaboration

Education

Accounting-related coursework

Tools

Deltek Ajera

Excel

Job description

Prairie Engineers, P.C. is seeking an organized, detail-oriented accounting professional to focus on client invoicing and project accounting support.

The role collaborates with Project Managers to ensure invoices are prepared accurately, submitted on time, and in line with each client's contract and billing requirements. This on-site position serves our Columbia, Hillsboro, or Springfield IL offices and may provide backup support for payroll, AR/AP, and other accounting functions as needed.