Project Accountant

Colliers Engineering & Design; Holmdel Township (NJ); On-site; USD 35,000 - 46,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) matching

Paid time off

Education reimbursement

Mentorship program

Wellness program

Women’s Organization

Philanthropy opportunities

Job summary

Colliers Engineering & Design in Holmdel, NJ is seeking a Project Accountant to work with project managers to ensure accurate and timely invoicing. You will enter new projects, confirm contract-aligned setup, prepare invoices, and generate reports as needed.

Responsibilities include handling time & material, cost-plus, lump sum, and fixed-unit billing, plus matching expenses to labor charges and assisting collections. Strong Excel and BST experience preferred.

Qualifications

• Bachelor’s degree in Accounting, Business or Finance.
• Associate’s degree with relevant project billing experience.
• 0-2+ years in project billing preferred.
• Experience in A/E/C industry preferred.
• Proficient in Excel and BST or similar software.

Responsibilities

• Set up new projects and tasks in accounting software.
• Verify project setup complies with contract.
• Prepare and draft invoices with Project Managers.
• Handle various billing types including T&M, cost-plus, lump sum, and fixed units.
• Match expenses to labor charges and finalize invoices for clients.
• Provide reports for Project Managers and assist collections as needed.
• Digitally file invoices and related backup.
• Perform other accounting tasks as needed.

Skills

Excel Advanced

BST Software

Time Management

Communication

Attention to Detail

Teamwork

Education

Bachelor's Degree in Accounting

Associate's Degree + relevant experience

Tools

MS Office Suite

Job description

Overview

Do you love numbers and teamwork? We’re looking for a Project Accountant who’s ready to dive into dynamic projects and keep things running smoothly behind the scenes.The Project Accountant will work closely with project managers to ensure our clients are invoiced accurately and in a timely manner. The role includes entering and reviewing new projects into our accounting software, confirming that the project setup will meet client invoicing and contractual requirements, preparing invoices and submitting to the client, and producing simple reports as requested.

Responsibilities

• Setup new projects and tasks in our accounting software.
• Verify the setup of projects in BST are in compliance with contract.
• Prepare draft invoices for Project Managers and collaborate with them to make required changes.
• Contract billing may include time & material, cost plus fixed fee, lump sum, and fixed unit terms.
• Monitor/Match expenses charged to projects with the labor charges.
• Finalize and submit invoices to clients which may include preparing additional spreadsheets, forms and/or assembling expense backup.
• Provide requested reports for Project Managers to help them manage the financial health of their projects. (Requests for reports beyond the Project Accountant’s capability will be provided by a more senior staff member).
• Assist the collections department and project managers as needed to revise invoices or provide additional information to clients as needed for payment.
• Digital filing of invoices and backup.
• Perform other accounting tasks as needed.

Qualifications

• Bachelor’s Degree in Accounting, Business, Finance.
• Associate’s Degree + relevant experience.
• 0-2+ years experience in project billing preferred.
• Experience in the Architectural/Engineering/Construction (A/E/C) industry preferred.
• Proficient with Microsoft Office Suite including advanced knowledge in Excel.
• Prior experience with BST or similar accounting software.
• Excellent time management skills with the ability to work under pressure and within deadlines.
• Excellent verbal and written communication skills.
• Strong analytical and mathematical skills.
• Very strong attention to detail.
• Strong organizational skills.
• Strong interpersonal skills and the ability to work well as part of a team.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Compensation: $25.17 to $33.42 per hour (depending on qualifications)

What We Offer

At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

• company paid medical, dental, and vision coverage
• paid pregnancy disability leave
• short- and long-term disability insurance
• life insurance
• a company-matched 401(k)/Roth
• paid time off that includes parental and military leave
• employee referral and professional license bonuses
• a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

• reimbursement for education
• a free in-house resource for hundreds of educational and self-enrichment courses
• mentorship program
• wellness program
• Women’s Organization
• ongoing philanthropic opportunities