Project Accountant

Colliers Engineering & Design; City of Rochester (NY); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) / Roth match

Paid time off and parental leave

Life insurance

Short- and long-term disability

Job summary

Colliers Engineering & Design is seeking a Project Accountant to support cross-functional project teams. You will set up new projects, ensure invoicing aligns with contracts, and prepare draft invoices for Project Managers. The role emphasizes accuracy, timely billing, and collaboration.

The position requires 0–2+ years in project billing, familiarity with A/E/C industries, and strong Excel/BST experience. A collaborative, deadline-driven environment is provided.

Qualifications

• 0-2+ years experience in project billing preferred.
• Experience in the A/E/C industry preferred.
• Proficient with Microsoft Office Suite including advanced Excel.
• Prior experience with BST or similar accounting software.

Responsibilities

• Set up new projects and tasks in accounting software.
• Verify project setup in BST matches contract.
• Prepare drafts invoices for Project Managers and adjust as needed.
• Handle various contract billing types (time & materials, cost-plus, lump sum).
• Monitor expenses vs. labor charges on projects.
• Finalize and submit client invoices with backup.
• Provide reports for Project Managers to monitor financial health.
• Assist collections and revise invoices when required.
• File invoices and backups digitally.
• Perform other accounting tasks as needed.

Skills

Time management

Communication

Analytical skills

Attention to detail

Organization

Teamwork

English proficiency

Education

Bachelor’s degree in Accounting/Finance

Associate’s degree + relevant experience

Tools

Excel

BST or similar accounting software

Job description

Overview

Do you love numbers and teamwork? We’re looking for a Project Accountant who’s ready to dive into dynamic projects and keep things running smoothly behind the scenes.The Project Accountant will work closely with project managers to ensure our clients are invoiced accurately and in a timely manner. The role includes entering and reviewing new projects into our accounting software, confirming that the project setup will meet client invoicing and contractual requirements, preparing invoices and submitting to the client, and producing simple reports as requested.

Responsibilities

• Setup new projects and tasks in our accounting software.
• Verify the setup of projects in BST are in compliance with contract.
• Prepare draft invoices for Project Managers and collaborate with them to make required changes.
• Contract billing may include time & material, cost plus fixed fee, lump sum, and fixed unit terms.
• Monitor/Match expenses charged to projects with the labor charges.
• Finalize and submit invoices to clients which may include preparing additional spreadsheets, forms and/or assembling expense backup.
• Provide requested reports for Project Managers to help them manage the financial health of their projects. (Requests for reports beyond the Project Accountant’s capability will be provided by a more senior staff member).
• Assist the collections department and project managers as needed to revise invoices or provide additional information to clients as needed for payment.
• Digital filing of invoices and backup.
• Perform other accounting tasks as needed.

Qualifications

• Bachelor’s Degree in Accounting, Business, Finance.
• Associate’s Degree + relevant experience.
• 0-2+ years experience in project billing preferred.
• Experience in the Architectural/Engineering/Construction (A/E/C) industry preferred.
• Proficient with Microsoft Office Suite including advanced knowledge in Excel.
• Prior experience with BST or similar accounting software.
• Excellent time management skills with the ability to work under pressure and within deadlines.
• Excellent verbal and written communication skills.
• Strong analytical and mathematical skills.
• Very strong attention to detail.
• Strong organizational skills.
• Strong interpersonal skills and the ability to work well as part of a team.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Compensation: $22.88 to $30.38 per hour (depending on qualifications)

What We Offer

At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.