Project Accounting Coordinator

CornerStone Staffing; Dallas (TX); On-site; USD 50,000 - 60,000; Full time

Job summary

CornerStone Staffing in Richardson, TX is seeking a Billing Coordinator to ensure accurate, timely client invoicing and project financial tracking. This onsite role supports cash flow and project operations across accounting and project management teams.

The ideal candidate has 3+ years of billing experience, strong Excel skills, and a keen eye for detail to maintain contract terms, change orders, and monthly statements. This position offers full-time hours and long-term temp potential.

Qualifications

• 3+ years of accounting or billing experience.
• Proficiency in Microsoft Office Suite, including Excel and Word.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.

Responsibilities

• Sync and maintain project records between Vantagepoint and Ajera, reflecting contracts and change orders.
• Distribute monthly billing summaries after timesheet posting; adjust markup revisions with Project Managers.
• Prepare draft and final invoices for review and approval by Project Managers and Principals.
• Issue approved invoices to clients and ensure proper posting within the accounting system.
• Generate and distribute monthly client statements of account after invoice posting.
• Collaborate with internal teams and client accounting contacts to resolve billing questions and ensure timely payment.

Skills

Billing experience

Attention to detail

Organizational skills

Communication skills

Tools

Deltek Ajera

Deltek Vantagepoint

Microsoft Excel

Microsoft Word

Project accounting systems

Job description

Join our team as a Billing Coordinator and play a key role in ensuring every project is billed correctly, on time, and with confidence. If you thrive in fast-paced environments, love clean processes, and take pride in precision, this is your opportunity to make real impact behind the scenes.

Billing Coordinator

Location Richardson, TX | Onsite

COMPENSATION & SCHEDULE

• $50,000–$60,000 annually
• Full-time, standard business hours
• Employment Type: Long Term Temp with possibility of hire!

ROLE IMPACT

The Billing Coordinator ensures accurate, timely client invoicing and project financial tracking to support cash flow and operational performance. This role bridges Accounting and Project Management, driving billing precision, contract compliance, and efficient month-end processes. Success is measured by invoice accuracy, on-time billing cycles, and organized project documentation that supports both financial and project operations.

Key Responsibilities

• Sync and maintain project records between Vantagepoint and Ajera, ensuring contract terms, change orders, and additional services are accurately reflected
• Distribute monthly billing summaries after timesheet posting; coordinate markup revisions with Project Managers
• Prepare draft and final invoices for review and approval by Project Managers and Principals
• Issue approved invoices to clients and ensure proper posting within the accounting system
• Generate and distribute monthly client statements of account after invoice posting
• Partner with internal teams and client accounting contacts to resolve billing questions and ensure timely payment

Minimum Qualifications

• 3+ years of accounting or billing experience
• Proficiency in Microsoft Office Suite, including Excel and Word
• Strong organizational skills with the ability to manage multiple priorities and deadlines

Core Tools & Systems

• Deltek Ajera (project accounting and billing software)
• Deltek Vantagepoint (ERP/project management platform)
• Microsoft Excel
• Microsoft Word
• Project accounting systems

Preferred Skills

• Experience with project-based billing environments
• High attention to detail in maintaining financial records
• Strong written and verbal communication skills