Project-Based AP Specialist - Detail-Driven & Impactful

Automated Handling Systems Company - NYC; New York (NY); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

On site Health Club

401(k)

401(k) matching

Health insurance

Dental insurance

Vision insurance

Paid time off

Job summary

Automated Handling Systems Company - NYC is seeking an AP Specialist to join our team in New York. You will support the accounting department by assisting with incoming payments, data entry, bank and credit card reconciliations, and other essential tasks.

A highly organized candidate with strong math and problem-solving skills is ideal; project-based accounting is a plus. Responsibilities include invoicing, bill coding in QuickBooks, vendor communication, and month-end close assistance.

Qualifications

• Bachelor’s degree in accounting or related financial field.
• 1–3 years accounts payable experience.
• Working knowledge of accounting and bookkeeping.
• Proficient with Excel, QuickBooks Desktop, and basic accounting systems.
• Strong data entry and analytical skills.
• Excellent attention to detail and time management.

Responsibilities

• Prepare customer invoices and submit to client portal; follow up on payments.
• Code, authorize, and enter bills into QuickBooks Enterprise Desktop; match to POs.
• Reconcile supplier invoices and obtain approvals when needed.
• Verify accuracy of entered transactions.
• Communicate with vendors to ensure charge/payments accuracy.
• Analyze financial information and present to management.
• Assist in month end close and ad-hoc reporting.
• Maintain high accuracy and attention to detail.
• Monitor general email and distribute information to channels.
• Collaborate with global team.

Skills

Data entry

Mathematical skills

Analytical skills

Attention to detail

Time management

Communication skills

Education

Bachelor's degree in accounting

Tools

Microsoft Excel

QuickBooks Desktop

Basic accounting systems

Job description

Automated Handling Systems Company - NYC is seeking an AP Specialist to join our team in New York. You will support the accounting department by assisting with incoming payments, data entry, bank and credit card reconciliations, and other essential tasks.

A highly organized candidate with strong math and problem-solving skills is ideal; project-based accounting is a plus. Responsibilities include invoicing, bill coding in QuickBooks, vendor communication, and month-end close assistance.