Project Assistant, Houston Endowment Grant (Temporary - Grant Funded)

Alvin Community College; Alvin (TX); On-site; USD 26,000 - 32,000; Full time

Job summary

Alvin Community College seeks an organized administrative professional to support the Houston Endowment Grant Project Director and team in Alvin, TX. You will coordinate grant activities, maintain records, monitor expenditures, and assist with reporting to ensure compliance with grant and college requirements.

The role requires an Associate degree and 2+ years of administrative experience, with bilingual English/Spanish being a plus.

Qualifications

• Associate degree required; two years of progressive administrative support experience.
• Experience maintaining budgets, financial records, purchasing documentation, or project records.

Responsibilities

• Provide administrative and operational support to the Grant Project Director and team.
• Maintain grant records, timelines, deliverables, and documentation to ensure compliance.
• Monitor budgets, expenditures, purchasing, and financial reporting; assist with reconciliation.
• Collect and organize project data; assist with grant reports and evaluations.
• Coordinate meetings with campus departments, advisory committees, and funders; prepare agendas and minutes.
• Assist with grant‑funded events, trainings, and student support initiatives.
• Perform other duties as assigned.

Skills

Bilingual – English/Spanish

Education

Associate degree in Business or Office Administration, Accounting, or a related field

Tools

Microsoft Word

Excel

Outlook

Teams

Job description

SUMMARY

Minimum Salary $29,087.03
Salary offer commensurate with education and related experience.

This position is a Full-Time Temporary Grant Funded position. Continued employment is based on continued grant funding.

APPLICATION STATUS

Your application status will be updated throughout the review process. If your application is still in progress, your application has not been reviewed by the hiring department Should a review of your application result in the intent to pursue your candidacy, you will be contacted by phone or email for an interview.

Position Summary

Provides administrative, fiscal, and operational support to the Houston Endowment Grant Project Director and project team. Coordinates grant activities, maintains records, monitors expenditures, supports reporting, and ensures compliance with grant and institutional requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provides administrative and operational support to the Project Director, including correspondence, scheduling, and coordination of grant activities.Maintains grant records, project timelines, deliverables, and documentation to ensure compliance with grant and institutional requirements.Monitors budgets, expenditures, purchasing, and payment records; assist with financial reconciliation and reporting.Collect sand organizes project data; assist with grant reports, evaluations, and compliance documentation.Coordinates meetings and communications with campus departments, advisory committees, and Houston Endowment, including agendas, minutes, and follow-up activities.Plans, coordinates, and participates in grant‑funded events, trainings, employer engagement activities, and student support initiatives.Performs other duties as assigned.

REQUIRED QUALIFICATIONS

Associate degree in Business or Office Administration, Accounting, or a related fieldTwo (2) years of progressively responsible administrative support experienceExperience maintaining budgets, financial records, purchasing documentation, or project records

PREFERRED QUALIFICATIONS

Bachelor's degree in a related fieldExperience supporting grant-funded projects in higher education, workforce development, or public‑sector settingsExperience with project tracking systems, CRM platforms, or enterprise information systemsKnowledge of grant compliance, reporting requirements, and purchasing proceduresBilingual – English/Spanish

KNOWLEDGE, SKILLS, AND ABILITIES

Intermediate to advanced skill level with Microsoft Word, Excel, Outlook and TeamsShow evidence of proficiency in verbal/written applications in office work, organized, solid recordkeeping abilities (electronic and physical)Strong organizational skills with exceptional attention to detailAbility to manage multiple priorities and meet deadlines in a fast-paced environmentAbility to maintain confidentiality and work collaboratively with faculty, staff, administrators, and external partners

Disclaimer: This job posting is intended to describe the general nature and level of work being performed and is not a complete list of all duties, responsibilities, or qualifications required for the position. A full job description will be provided to candidates selected for an interview.Alvin College is an equal opportunity institution and does not discriminate against anyone based on race, color, national origin, religion, age, disability, sex, or any other basis prohibited by law.Working knowledge of artificial intelligence (AI) tools and the ability to use them responsibly, ethically, and in compliance with organizational guidelines.Requires the provision of official transcripts and/or certifications within (30) days of hire. Applicants with academic credentials from non-U.S. accredited institutions are required to have their coursework evaluated in terms of U.S. "equivalency." Please refer to the NACES website for further information.May require travel to our main campus in Alvin and/or to various offsite locations, including local high schools in Alvin, Danbury, Manvel and Pearland and to Texas Department of Criminal Justice facilities in Richmond, Rosharon or Lake Jackson.This position requires a criminal history and/or motor vehicle records check.