Program Assistant (Grant-Funded) Staff Pool

Houston City College; Houston (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Houston Community College is seeking a Program Assistant (Grant‑Funded) to support a designated program. You will serve as the main contact, assist students and staff, manage records, and help with registration, orientation, and events.

The role requires strong data-entry skills, confidentiality, and the ability to work with diverse populations. Candidates should have a high school diploma and secretarial experience; bilingual abilities are a plus.

Qualifications

• High School Diploma or equivalent required.
• 2 years progressive secretarial experience required.
• Higher education experience preferred.
• Bilingual (English/Spanish) preferred.

Responsibilities

• Serve as point of contact for the assigned program/area.
• Provide program information and assistance to students, staff, and the public via phone, email and in person.
• Maintain confidential student and staff information records.
• Enter and maintain program data accurately for attendance and scores.
• Pre-register participants and assist with large professional development events.
• Assist with student recruitment at community outreach events.
• Prepare and disseminate student registration/orientation publications.
• Support registration/orientation and professional development sessions, including room reservations and materials.
• Compile data from multiple sources and design reports as needed.
• Assist instructors with copying, attendance follow-up, and logs.
• Maintain department records and inventory of supplies.
• Assist with end of semester class close-out.

Education

High School Diploma or equivalent

2 years progressive secretarial experience

Higher education experience preferred

Bilingual (English/Spanish) preferred

Tools

MS Office Programs

Information Management Systems

Job description

Program Assistant (Grant‑Funded) Staff Pool

JOB SUMMARY This position is responsible for facilitating the processes and operations of the assigned program or area.

ESSENTIAL FUNCTIONS

• Serve as point of contact for the assigned program/area.
• Provide program information and assistance to potential and current students, college staff, campus managers, site staff and the general public via telephone, emails and in person.
• Maintain internal department documents and files; maintain confidentiality of verbal and written student and staff information records.
• Process and maintain program records including timely and accurate data entry of personal student information, attendance, assessment scores and other required information.
• Pre‑register program and/or in‑service participants, as well as assist with registration at in‑services and large professional development events.
• Assist with student recruitment through attendance at community outreach events.
• Prepare and disseminate student registration/orientation publications as appropriate.
• Assist with student registration/orientation and/or professional development sessions, including securing room reservations, materials preparation, online registration and other related activities.
• Compile data from a variety of sources and design, and produce reports as needed.
• Assist instructors with support duties including making copies, student attendance follow‑up, preparing student sign‑in/out logs and administering student’s assessment.
• Maintain various department records, inventory of supplies.
• Assist with end of semester class close‑out.
• Perform other duties, tasks and assignments as required.

QUALIFICATIONS

Education & Experience

• High School Diploma or equivalent required
• 2 years progressive secretarial experience required
• Higher education experience preferred
• Bilingual (English/Spanish) preferred

Licensing & Certification

• Valid Texas Driver License

Special Skills

• MS Office Programs
• Information Management Systems

Competencies

• Delivering High Quality Work
• Accepting Responsibility
• Serving Customers
• Supporting Organizational Goals
• Driving Continuous Improvement
• Acting with Integrity
• Thinking Critically
• Managing Change
• Communicating Effectively

WORKING CONDITIONS

General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.

SECURITY SENSITIVE

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215.

LOCATION

Houston, Texas

EEO STATEMENT

Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status. The following person has been designated to handle inquiries regarding the non‑discrimination policies:

Sandra Jacobson, Director EEO/Compliance, Title IX Coordinator

Office of Equal Opportunity and Title IX

PO Box 667517

Houston TX, 77266

713 718.8271 or [e-mail]

Individuals with disabilities, who require special accommodations to interview, should contact (713) 718‑8565.