Project Assistant 3 - Doc Control & Admin (A/E/C)

KCI Technologies Inc.; Rock Hill (SC); On-site; USD 42,000 - 56,000; Full time

Job summary

KCI Technologies, Inc. is seeking a detail-oriented project support professional in Rock Hill, SC.

The role focuses on document control, contract tracking, and coordination with Practice Leaders and Project Managers to support projects from planning through closeout. Ideal candidates will have five years in the A/E/C industry, solid Microsoft Office skills, and the ability to manage multiple tasks within a fast-paced team.

Qualifications

• Strong document control and administration skills.
• Excellent Excel and Word skills for drafting and tracking documents.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Assist Practice Leaders and Project Managers with day-to-day document control and tracking contracts using Excel.
• Familiarize with technical documents and support with contract and task reallocations, fund transfers, closeout letters, and task orders.
• Schedule meetings, draft correspondence, take minutes, keep files organized, and assist with data entry.
• Prepare contractual documents such as teaming agreements and subcontracts; monitor insurance requirements and coordinate with vendors.
• Assist with review and preparation of invoices.
• Archive and catalog project documents and correspondence.
• Coordinate with other KCI groups such as fleet management, safety, procurement, finance, IT, HR.
• Learn client and contract requirements; assist with correspondence to outside agencies.
• Must have strong organizational and multi-tasking skills; valid driver's license and reliable transportation.
• Office dress is business casual; standard office hours 8 am to 5 pm with overtime as required.
• Five years of experience, preferably in the A/E/C industry; DOT contract requirements are preferred.
• Strong interpersonal communication, technical writing, and time management skills.
• Working knowledge of Microsoft Office, including Word and Excel.

Skills

Document control

Excel

Microsoft Word

Time management

Communication

Organizational skills

Multi-tasking

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Office

Job description

KCI Technologies, Inc. is seeking a detail-oriented project support professional in Rock Hill, SC.

The role focuses on document control, contract tracking, and coordination with Practice Leaders and Project Managers to support projects from planning through closeout. Ideal candidates will have five years in the A/E/C industry, solid Microsoft Office skills, and the ability to manage multiple tasks within a fast-paced team.