Project Assistant 3

KCI Technologies Inc.; Rock Hill (SC); On-site; USD 42,000 - 56,000; Full time

Job summary

KCI Technologies, Inc. is seeking a detail-oriented project support professional in Rock Hill, SC.

The role focuses on document control, contract tracking, and coordination with Practice Leaders and Project Managers to support projects from planning through closeout. Ideal candidates will have five years in the A/E/C industry, solid Microsoft Office skills, and the ability to manage multiple tasks within a fast-paced team.

Qualifications

• Strong document control and administration skills.
• Excellent Excel and Word skills for drafting and tracking documents.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Assist Practice Leaders and Project Managers with day-to-day document control and tracking contracts using Excel.
• Familiarize with technical documents and support with contract and task reallocations, fund transfers, closeout letters, and task orders.
• Schedule meetings, draft correspondence, take minutes, keep files organized, and assist with data entry.
• Prepare contractual documents such as teaming agreements and subcontracts; monitor insurance requirements and coordinate with vendors.
• Assist with review and preparation of invoices.
• Archive and catalog project documents and correspondence.
• Coordinate with other KCI groups such as fleet management, safety, procurement, finance, IT, HR.
• Learn client and contract requirements; assist with correspondence to outside agencies.
• Must have strong organizational and multi-tasking skills; valid driver's license and reliable transportation.
• Office dress is business casual; standard office hours 8 am to 5 pm with overtime as required.
• Five years of experience, preferably in the A/E/C industry; DOT contract requirements are preferred.
• Strong interpersonal communication, technical writing, and time management skills.
• Working knowledge of Microsoft Office, including Word and Excel.

Skills

Document control

Excel

Microsoft Word

Time management

Communication

Organizational skills

Multi-tasking

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Overview

Join us as we Rise to the Challenge
At KCI, we're building an enduring community that provides unparalleled value to our employee-owners. We make our mark designing and delivering our world-class solutions, so we invest deeply in supporting and developing our team. We reward integrity and commitment, and when we do well, you do well. Our employees have the freedom to innovate, unlimited growth, a voice that matters, a lifestyle that works, and skin in the game. Achievements are shared and celebrated. As a team, we are motivated to better ourselves, each other, and the world around us.

THE COMPANY

KCI Technologies, Inc. is a 100% employee-owned engineering, consulting and construction firm serving clients throughout the United States. KCI is recognized as an industry leader, employing cutting-edge technologies, management practices and strategic growth initiatives. Employee ownership fosters an entrepreneurial spirit, encourages technical expertise, and shapes strategic planning.

KCI is currently ranked #50 on Engineering News-Record's list of the Top 500 design firms in the nation.

KCI BENEFITS INFORMATION

We offer a competitive compensation package, family friendly benefits, a collaborative working environment, and the training, mentoring and resources you need to advance in your career.

We understand that you have choices, and we know that together we will make a great team!

KCI is committed to building a diverse and inclusive staff, and we encourage women, people of color, LGBTQ+ individuals, and individuals with disabilities to apply.

KCI Technologies, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Duties, Responsibilities & Other

• Tasks will include assisting Practice Leaders and Project Managers with day-to-day document control and tracking contracts using excel spread sheets.
• In addition, candidate will become familiar with technical documents associated with projects and proposals and support managers with contract and task reallocations, fund transfers, closeout letters, task order preparation.
• Will also assist with scheduling meetings, conferences and travel, draft correspondence, take meeting minutes, keep files accessible and organized, perform spreadsheet data entry, and help plan office activities.
• Prepare contractual documents such as teaming agreements and subcontracts; track subconsultant usage and subcontracting goals, monitor insurance requirements, coordinate with service vendors.
• Assist with review and preparation of invoices.
• Archiving and cataloging of project documents and correspondence.
• Assist co-workers in coordinating with other KCI groups such as fleet management, safety, procurement, finance, IT, HR.
• Will become familiar with KCI clients and contract requirements.
• Will assist project managers with correspondence and applications to outside agencies.
• Must have strong organizational and multi-tasking skills.
• Must have valid driver's license and reliable transportation.
• Office dress is business casual.
• Must have reliable transportation and be available to work standard office hours from 8 am to 5 pm with overtime as required.
• Five years of experience, preferably in the A/E/C industry.
• Experience with DOT agency contractual requirements is strongly preferred.
• Successful candidate will show a high degree of initiative, be inquisitive, and be a self-starter that can accurately and efficiently complete assigned and evident tasks with minimal oversight following training.
• Must have strong interpersonal communication, technical writing, and time management skills.
• Candidate should possess a working knowledge of the Microsoft Office suite with proficiency in Word and Excel.

Qualifications

• High school diploma is required; bachelor's degree preferred.

Eligibility & Compliance

• Pre-employment drug screening and background check are conditions of employment.
• Motor vehicle checks may be required based upon position.