Project Assistant

Ultradent Products Inc; South Jordan (UT); On-site; USD 42,000 - 64,000; Full time

Job summary

Ultradent is seeking a Product Development & Sustainment (PD&S) Project Assistant to support the PD&S management team in South Jordan, UT. This onsite role involves administrative duties, reporting, event planning, and helping with projects and change management.

You will schedule meetings, track metrics, prepare reports and presentations, coordinate cross-functional activities, maintain databases, and assist with change management efforts.

Qualifications

• High School diploma or equivalent required; associate or bachelor’s degree preferred.
• 4+ years in administrative, life science (medical device preferred), project management or project support role advantageous.
• Strong organizational skills and excellent communication.
• Proficiency in Microsoft Office Suite; Smartsheet, Oracle and Agile a plus.

Responsibilities

• Schedule meetings, reserve conference rooms, arrange travel, and prepare expense reports.
• Prepare complex or confidential reports and presentations; ensure metric accuracy and timeliness.
• Support project teams: agendas, meeting coordination, and project documentation management.
• Maintain project databases and tools; collaborate cross-functionally to meet reporting needs.

Skills

Communication

Organization

Proactive

Problem Solving

Team Player

Attention to Detail

Leadership (optional)

Education

High School diploma or equivalent

Associate or Bachelor’s degree in related field preferred

Tools

MS Office Suite

Smartsheet

Oracle

Agile (a plus)

Job description

Ultradent, a global name in oral health, is looking for a Product Development & Sustainment (PD&S) Project Assistant, to play a crucial role in supporting the PD&S management team. This role involves various tasks, including administrative duties, reporting, event planning, and assisting with projects and change management. This is an onsite role working in South Jordan UT reporting to the Senior Director of the Department.Administrative Responsibilities:Schedules meetings for departmental staff, reserves conference rooms, makes travel arrangements, and completes expense reports.Participate in and contribute to special projects as directed by managers.Receive and respond to senior management correspondence and maintain departmental records.Provide departmental reception services, directing visitors and/or calls.Procure the necessary materials for testing and/or evaluation.Reporting Responsibilities:Prepare complex or confidential reports and presentations.Ensure the accuracy and timeliness of department and project metrics.Research and collaborate with the other areas of the business to align information and reporting needs.Develop a strong understanding of the company’s business and strategic goals to identify proper reporting opportunities.Project Management Responsibilities:Provide general support to project teams, including scheduling meetings, preparing agendas, and managing project documentation.Assist with coordinating project activities and communicating with project teams.Maintain project databases, management tools and processes.Collaborate with cross-functional teams to achieve project objectives.What We’re Looking For In You:High School diploma or equivalent required; associate or bachelor’s degree in a related field preferred4+ year experience in an administrative, life science (medical device preferred), project management or project support role is advantageous.Strong organizational skillsExcellent communication and interpersonal skills.Proficiency in Microsoft Office Suite.Proficiency in Smartsheet, Oracle and Agile a plus.Detail-oriented with a strong focus on quality, accuracy and confidentiality.Proactive and able to take initiative to resolve issues.Team player with a positive attitude and strong work ethic.Ability to work in a fast-paced environment and adapt to changing priorities.What You’ll Need To Succeed:Leadership and CommunicationOrganization and Time ManagementCreative Problem Solving and AdaptabilitySelf-MotivationAttention to DetailAbility to lead change and manage expectationsStrong communicator, with the ability to clearly articulate roadmaps, product details, and business cases across departments and in project meetingsReliable and sustainable attendance (ability to work a 40-hour work week)Ultradent is an Equal Opportunity Employer. We are a global culture where differences and perspectives are sought after, welcomed, and embraced. We consider all qualified applicants fairly, based on their experience, skills, and potential to contribute to our team. Our core values – Integrity, care, quality, innovation, and hard work- guide us daily. These values, when balanced, shape our workplace culture and ensure that we remain focused on our vision while maintaining a professional and inclusive environment.VEVRAA Federal Contractor: For more information please contact us at [e-mail]