Project Assistant

Ultradent Products, Inc.; Salt Lake City (UT); On-site; USD 42,000 - 60,000; Full time

Job summary

Ultradent Products, Inc. in South Jordan, UT, is seeking a PD&S Project Assistant to support the Product Development & Sustainment management team. This onsite role assists with administrative duties, reporting, event planning, and project coordination.

You will schedule meetings, prepare reports, coordinate with cross‑functional teams, and help manage project documentation while upholding our values of integrity, care, quality and innovation.

Qualifications

• 4+ years of experience in administrative, life science (medical device preferred) or project support roles.
• Strong organizational skills with attention to detail.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office Suite.
• Familiarity with Smartsheet, Oracle and Agile is a plus.
• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Ability to work in a fast-paced environment and adapt to changing priorities.

Responsibilities

• Schedule meetings, reserve rooms, arrange travel, and manage expense reports.
• Support special projects and respond to senior management communications.
• Maintain departmental records and provide reception support.
• Procure materials for testing and evaluation.
• Prepare complex reports and presentations.
• Ensure timely department metrics and reporting accuracy.
• Collaborate with other areas to align information and reporting needs.
• Maintain project databases and tools; support cross-functional teams.
• Coordinate project activities and manage documentation.
• Lead and organize project meetings and agendas.

Skills

Organizational skills

Communication

Interpersonal skills

Attention to detail

Proactive

Team player

Adaptability

Education

High School diploma or equivalent

Associate or Bachelor’s degree preferred

Tools

Microsoft Office Suite

Smartsheet

Oracle

Agile

Job description

Ultradent, a global name in oral health, is looking for a Product Development & Sustainment (PD&S) Project Assistant , to play a crucial role in supporting the PD&S management team. This role involves various tasks, including administrative duties, reporting, event planning, and assisting with projects and change management. This is an onsite role working in South Jordan UT reporting to the Senior Director of the Department.

Administrative Responsibilities:

• Schedules meetings for departmental staff, reserves conference rooms, makes travel arrangements, and completes expense reports.
• Participate in and contribute to special projects as directed by managers.
• Receive and respond to senior management correspondence and maintain departmental records.
• Provide departmental reception services, directing visitors and/or calls.
• Procure the necessary materials for testing and/or evaluation.

Reporting Responsibilities:

• Prepare complex or confidential reports and presentations.
• Ensure the accuracy and timeliness of department and project metrics.
• Research and collaborate with the other areas of the business to align information and reporting needs.
• Develop a strong understanding of the company's business and strategic goals to identify proper reporting opportunities.

Project Management Responsibilities:

• Provide general support to project teams, including scheduling meetings, preparing agendas, and managing project documentation.
• Assist with coordinating project activities and communicating with project teams.
• Maintain project databases, management tools and processes.
• Collaborate with cross-functional teams to achieve project objectives.

What We're Looking For In You:

• High School diploma or equivalent required; associate or bachelor's degree in a related field preferred
• 4+ year experience in an administrative, life science (medical device preferred), project management or project support role is advantageous.
• Strong organizational skills
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.
• Proficiency in Smartsheet, Oracle and Agile a plus.
• Detail-oriented with a strong focus on quality, accuracy and confidentiality.
• Proactive and able to take initiative to resolve issues.
• Team player with a positive attitude and strong work ethic.
• Ability to work in a fast-paced environment and adapt to changing priorities.

What You'll Need To Succeed:

• Leadership and Communication
• Organization and Time Management
• Creative Problem Solving and Adaptability
• Self-Motivation
• Attention to Detail
• Ability to lead change and manage expectations
• Strong communicator, with the ability to clearly articulate roadmaps, product details, and business cases across departments and in project meetings
• Reliable and sustainable attendance (ability to work a 40-hour work week)

Ultradent is an Equal Opportunity Employer. We are a global culture where differences and perspectives are sought after, welcomed, and embraced. We consider all qualified applicants fairly, based on their experience, skills, and potential to contribute to our team. Our core values - Integrity, care, quality, innovation, and hard work- guide us daily. These values, when balanced, shape our workplace culture and ensure that we remain focused on our vision while maintaining a professional and inclusive environment.

VEVRAA Federal Contractor: For more information please contact us at [e-mail]

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