Project Assistant

Progressive Global Energy; San Diego (CA); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading energy firm located in San Diego is seeking an Administrative Assistant to provide general support for various projects. This role requires at least two years of office experience and a high school degree. Proficiency in Microsoft Word, Excel, Access, and PowerPoint, alongside strong organizational and communication skills, is essential. The ideal candidate will assist in maintaining project files, tracking progress, and handling multiple tasks effectively. The position offers a contract length of six months with potential for extension.

Qualifications

• Minimum two years office/clerical experience.
• Advanced knowledge of Microsoft Office suite required.

Responsibilities

• Perform general administrative and office support for company projects.
• Keep and maintain project files.
• Track projects and produce monthly progress reports.
• Facilitate questions regarding projects.
• Answer phones and direct calls.

Skills

Organization skills

Communication skills

Attention to detail

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft PowerPoint

Education

High School degree or equivalent

Some college coursework preferred

Job description

Location w/ physical address if possible: San Diego, CA 92123

Contract Length: 6 month to extension

This position is responsible for performing general administrative, office support for company projects.

Duties may include:

• Keep and maintain project files;
• Track projects and produce monthly progress reports;
• Work with specs, changes and finalizing;
• Facilitate questions regarding projects and research information;
• Maintain tracking system for projects;
• Record minutes from Project Manager meetings;
• Answer phones and direct calls;
• Read and sort incoming mail; Collect bills/invoices;
• Type memos, correspondence, reports, and other documents;
• Make travel arrangements;
• Prepare outgoing mailings and labels, including emails and faxes;
• Organize and maintain filing system;
• Coordinate client or vendor lunches, including set-up and clean-up;
• Reserve conference rooms;
• Coordinate with internal support departments;
• Order and maintain supplies;
• Arrange equipment maintenance or set-up;
• Keep the department calendar and roster;
• Occasional project assistance for managers;
• Assist in Power point presentations;
• Utilize Access to store and retrieve data;
• Help coordinate clerical needs of special projects;
• Complete weekly timecards;
• Make copies of printed material.
• Additional duties as assigned by supervisor to assist in the overall success of the group and company.

Requirements:

• High School degree or equivalent.
• Minimum two years office/clerical experience.
• An advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint required.
• Excellent organization skills, attention to detail, communication skills and ability to handle multiple tasks.
• Some college coursework preferred.

Qualifications

Strong Administrative background

At least assisted in two to three constructions projects

Additional Information

All your information will be kept confidential according to EEO guidelines.