Administrative Assistant

TP Mechanical; Columbus (OH); Hybrid; USD 42,000 - 54,000; Full time

Job summary

TP Mechanical is seeking an organized Administrative Assistant to support a Project Manager on construction projects in Columbus, OH. The role may require presence on the project site during the project and will transition to the office after completion.

The candidate will handle all administrative tasks, manage project paperwork, file electronically, and prepare reports for Project Managers and division heads. A high school diploma and experience with Windows software are required.

Qualifications

• Education: High School Diploma or equivalent; business/admin courses helpful.
• Experience: Minimum 2 years administrative assistant experience, preferably in a construction environment.
• Skills: Proficient with Windows-based software (Excel, Word, PowerPoint) and email systems; strong math, detail orientation, and organization; excellent communication; 40 WPM typing.

Responsibilities

• Handles all administrative tasks for the assigned supervisor/Project Manager.
• Ensures all project paperwork is processed accurately and timely in accordance with company procedures.
• Keeps an organized and updated electronic filing system; keeps items filed in an organized manner.
• Develops and processes any needed reports for Project Managers and/or division heads.
• Sets up and updates Operation and Maintenance Manuals as needed.
• Ensures proper and timely job close-outs.
• Notary a plus.
• All other duties as assigned.

Skills

Excel

Word

PowerPoint

Email systems

Detail oriented

Organizational skills

Verbal and written communication

Typing speed 40 WPM

Education

High School Diploma or equivalent

Some business or administrative courses

Job description

• Be advised that the nature of this position may require your presence on the project job site at some point up until the project is completed. Once the project is finished, you will transition to working in the office.**
  
  

Job Details

Description

• Be advised that the nature of this position may require your presence on the project job site at some point up until the project is completed. Once the project is finished, you will transition to working in the office.**
  
  

Responsibilities And Duties

• Handles all administrative tasks for the assigned supervisor/Project Manager.
• Ensures all project paperwork is processed accurately and timely in accordance with company procedures.
• Keeps an organized and updated electronic filing system. Keeps all items filed in an organized manner.
• Develops and processes any needed reports for Project Managers and/or division heads.
• Sets up and updates Operation and Maintenance Manuals as needed.
• Ensures proper and timely job close-outs.
• Notary a plus.
• All other duties as assigned.
  
  

Qualifications And Experience

• Experience/Qualifications Required:
• Minimum 2 years prior Administrative Assistant experience preferably in a construction environment.
  
  

Job Skills

• Knowledge of Windows based software (Excel, Word, PowerPoint) and any e-mail system.
• Good math ability.
• Detail oriented.
• Strong organizational skills.
• Excellent verbal and written communication skills.
• Able to type a minimum of 40 WPM.
  
  

Education

• High School Diploma or equivalent required.
• Some business or administrative courses helpful.