Project Assistant

Talent Spring Group; McAllen (TX); On-site; USD 32,000 - 48,000; Full time

Job summary

Talent Spring Group is seeking a Project Assistant for our McAllen office. This full-time, on-site role supports project leads with campaign organization, logs, and coordination with vendors and internal teams.

Ideal candidates have prior administrative or customer service experience, strong organizational skills, and the ability to manage multiple tasks while meeting deadlines. A proactive communicator will thrive in our structured office environment.

Qualifications

• Experience in administrative support, customer service, retail, or campaign coordination.
• Excellent organizational skills and attention to detail.
• Confidence communicating with team members and vendor contacts.
• Ability to handle multiple project tasks without losing focus on deadlines.
• Working knowledge of spreadsheets, document processors and email systems.
• A practical approach to troubleshooting daily task delays and completing assignments.

Responsibilities

• Assisting project leads with campaign organization from setup through to delivery.
• Updating daily project logs, task schedules and milestone progress trackers.
• Liaising with vendor partners, field teams and internal departments on operational details.
• Preparing briefing materials, task summaries and project tracking documentation.
• Monitoring daily task completion and flagging potential scheduling bottlenecks.
• Organizing campaign supplies and supporting day‑to‑day project logistics.
• Assisting project managers with weekly recaps and team status updates.

Skills

Administrative support

Customer service

Organizational skills

Communication

Microsoft Office

Tools

Microsoft Office

Email systems

Job description

Workplace: Fully On-Site | No Remote or Hybrid Options

Position: Full-Time

Working Hours: Monday to Friday, 9:00 AM–5:30 PM

Experience: Previous task tracking or administrative support experience preferred

Our McAllen-based business works with clients across retail, telecommunications, hospitality and consumer services, supporting regional field campaigns and project workflows that drive their wider business growth.

We're expanding our project operations team and have an opening for a Project Assistant. This position offers the chance to gain hands-on experience across multiple client initiatives while working in a structured, collaborative office environment.

How You'll Spend Your Week

• Assisting project leads with campaign organization from setup through to delivery
• Updating daily project logs, task schedules and milestone progress trackers
• Liaising with vendor partners, field teams and internal departments on operational details
• Preparing briefing materials, task summaries and project tracking documentation
• Monitoring daily task completion and flagging potential scheduling bottlenecks
• Organizing campaign supplies and supporting day‑to‑day project logistics
• Assisting project managers with weekly recaps and team status updates

We're interested in people who are thorough, proactive and able to communicate effectively.

Ideally, you'll have:

• Experience in administrative support, customer service, retail, or campaign coordination
• Excellent organizational skills and attention to detail
• Confidence communicating with team members and vendor contacts
• Ability to handle multiple project tasks without losing focus on deadlines
• Working knowledge of spreadsheets, document processors and email systems
• A practical approach to troubleshooting daily task delays and completing assignments

You don't need to have held a Project Assistant title previously, but prior experience in a fast‑paced work environment is advantageous.

The Working Arrangement

This is a fully on‑site Project Assistant position in McAllen, working directly alongside our campaign tracking and project management teams.

You’ll have a consistent weekday schedule, guidance from experienced project managers and opportunities to develop your task management and operational coordination skills.

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