Project Assistant

Indotronix Avani Group; Louisville (KY); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading project management firm in Kentucky seeks a Project Coordinator to provide material procurement support. The ideal candidate will manage requests for purchase orders, monitor deliveries, and assist with project forecasting. Candidates should have a bachelor's degree, at least three years of experience, and strong communication skills. Proficiency in Microsoft Office is essential as well as the ability to meet tight deadlines. Join a dynamic team that values coordination and efficiency.

Qualifications

• Bachelor's degree in a related field and at least three years of relevant experience.
• Exceptional verbal, written, and presentation skills.
• Ability to work effectively both independently and as part of a team.
• Experience using computers for a variety of tasks.
• Competency in Microsoft applications including Word, Excel, and Outlook.

Responsibilities

• Coordinate requests for material purchase orders with the project management team.
• Monitor material deliveries and support project management with forecasting.
• Maintain project plans, schedules, work hours, budgets, and expenditures.
• Organize and participate in stakeholder meetings.
• Document and follow up on important actions and decisions.
• Prepare necessary presentation materials.
• Assess project risks and provide solutions.

Skills

Project coordination

Microsoft Office proficiency

Verbal communication

Written communication

Presentation skills

Time management

Education

Bachelor's degree in business or related field

Job description

This position will provide material procurement support for the TD&S Project Management team. Individual will be responsible for coordinating requests for material purchase orders with our internal project management team and the Supply Chain group, monitoring material deliveries, and supporting the project management team with material forecasting.

To be successful as a project coordinator, you will need to be able to work on tight deadlines, be competent in using Microsoft Office applications such as Word and Excel, and have exceptional verbal, written, and presentation skills. A bachelor's degree in a related field of study and at least three (3) years of relevant experience is required for consideration.

Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures.

Organizing, attending, and participating in stakeholder meetings.

Documenting and following up on important actions and decisions from meetings.

Preparing necessary presentation materials for meetings.

Ensuring project deadlines are met.

Determining project changes.

Providing administrative support as needed.

Undertaking project tasks as required.

Developing project strategies.

Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.

Assess project risks and issues and provide solutions where applicable.

Ensure stakeholder views are managed towards the best solution.

Chair and facilitate meetings where appropriate and distribute minutes to all project team members.

Create a project management calendar for fulfilling each goal and objective.

Bachelor's degree in business or related field of study.

Three years of experience in a related field.

Exceptional verbal, written, and presentation skills.

Ability to work effectively both independently and as part of a team.

Experience using computers for a variety of tasks.

Competency in Microsoft applications including Word, Excel, and Outlook.

Knowledge of file management, transcription, and other administrative procedures.