PM Coordinator

R A Pearson Company; Spokane (WA); On-site; USD 55,000 - 75,000; Full time

Job summary

R A Pearson Company seeks a Project Management Coordinator to support the project management team in planning, scheduling, and executing projects. The role focuses on tracking progress, organizing resources, and maintaining clear communication among stakeholders to ensure goals are met on time and within budget.

Responsibilities include creating schedules, preparing documentation, coordinating with the Service department for commissioning tasks, and maintaining project records.

Qualifications

• Strong organizational and time management skills with attention to detail.
• Excellent written and verbal communication skills.
• Problem-solving abilities and adaptability in dynamic project environments.
• Multi-tasking and prioritization skills to manage various administrative and project-related tasks.
• Ability to work well under pressure and meet deadlines.
• Team collaboration skills and a willingness to assist project managers, clients, and other team members.

Responsibilities

• Assist in creating and maintaining project plans, schedules, and timelines.
• Prepare project documentation and financial documents as needed.
• Create customer-facing project documents.
• Monitor project documentation for quality and compliance.
• Independently progress AMS orders to completion and support progress reporting.
• Coordinate communication with customers for production samples and manage storage/receipts.
• Coordinate with Service for commissioning tasks.
• Schedule meetings, prepare agendas, and document minutes.

Skills

Organization

Communication

Problem-solving

Multi-tasking

Teamwork

Education

AA/BA degree preferred

Tools

Microsoft Office

Job description

Description

BASIC FUNCTION

The Project Management Coordinator provides support to the project management team by assisting in planning, scheduling, and executing projects. They help ensure that project goals and objectives are met on time and within budget by tracking progress, organizing resources, and maintaining clear communication among stakeholders.

PRINCIPAL JOB DUTIES & RESPONSIBILITIES:

• Project Support:
• Assist in the creation and maintenance of project plans, schedules and timelines.
• Help prepare project documentation and technical documents including for financial purposes.
• Create customer-facing documentation with project details from project managers.
• Monitor project documentation and ensure they meet quality standards and requirements.
• Independently execute project progression to completion for Aftermarket orders (AMS).
• Assist PM team with project progress reporting.
• Independently manage the communication with customers for production samples as well as manage their receipt and storage location.
• Coordinate with the Service department for commissioning tasks.
• Administrative Duties:
• Schedule and coordinate project meetings involving internal and external stakeholders, including preparing agendas and documenting meeting minutes.
• Create and maintain project documentation, ensuring all files are organized, updated, and accessible to team members.
• Assist in budget tracking and expense reporting.
• Update and distribute project tracking.
• Data input to ERP system with updated schedules and project details

REQUIRED SKILLS:

• Strong organizational and time management skills with attention to detail.
• Excellent written and verbal communication skills.
• Problem-solving abilities and adaptability in dynamic project environments.
• Multi-tasking and prioritization skills to manage various administrative and project-related tasks.
• Ability to work well under pressure and meet deadlines.
• Team collaboration skills and a willingness to assist project managers, clients, and other team members.

REQUIRED EXPERIENCE AND QUALIFICATIONS:

• 1-3 years experience in project coordination, project management, or administrative support in a project-based environment. Degree preferred (AA, BA)
• Experience in manufacturing or similar hands-on production environment preferred
• Strong skills in the Microsoft Office Suite (Work, Excel, PowerPoint, Outlook).