Project Assistant

GIRRAPHIC; Denver (CO); On-site; USD 40,000 - 50,000; Full time

Job summary

A growing broadcast design agency in Denver is seeking a detail-oriented Project Assistant to support office operations and project logistics. This full-time role involves coordinating travel, managing office supplies, and assisting with production planning in a dynamic live broadcast environment.

Benefits

Medical insurance

Qualifications

• Minimum 2 years of office management or administrative assistant experience.
• Experience in, or strong understanding of a live production or broadcast environment.
• Ability to multitask and manage shifting priorities efficiently.

Responsibilities

• Coordinate travel and accommodation for team members attending productions and events.
• Administer HR procedures, including onboarding new employees & maintaining Bamboo HR.
• Provide general executive support to the CEO and senior management team.

Skills

Communication

Organizational skills

Interpersonal skills

Time-management

Flexibility

Tools

Google Suite

Microsoft Office Suite

Adobe Creative Suite

BambooHR

Everlance

Job description

1 week ago Be among the first 25 applicants

Girraphic is an agile and ever growing broadcast design agency, founded in Sydney and with eight offices globally. At Girraphic we are firm believers in the power of an idea and providing technical innovation and expertise to help create, explore & bring ideas to life. Specializing in Vizrt products and workflows, we have over 30 years of industry experience in the conception, production and successful delivery of full turnkey and bespoke on-air graphics solutions across all media platforms.

The Role:

As our production requirements continue to expand across the US, we are seeking a detail orientated Project Assistant to join our team. You will support office operations, manage day-to-day logistics, assist with travel and production logistics as well be involved in project lifecycle including documentation, coordination and onsite delivery. You are organised, reliable and comfortable supporting both administrative and project teams with a passion and understanding of the live broadcast environment. This is a full-time, in person role based in our Denver office.

You will be required to have flexibility with non-traditional hours and the ability to travel domestically to support project needs (if required). The salary range for this position is $40,000 - $50,000.

What you will do:

• Coordinate travel and accommodation for team members attending productions and events
• Managing office supplies and purchasing
• Maintenance of physical office & space, inventory of kitchen, office supplies, and ensuring all have a clean and safe working environment
• Administer HR procedures, including onboarding new employees & maintaining Bamboo HR
• Organise and maintain digital files and documents across platforms
• Providing exceptional hospitality to clients, vendors, and visitors
• Expense management, including credit card reconciliations
• Provide general executive support to the CEO and senior management team, including accurate meeting notes
• Assist with pre-production planning and logistics (scheduling, booking gear, etc.)
• Support on-site production setup and teardown, as needed
• Help coordinate production timelines, shot lists, and crew communications
• Maintain production supplies and ensure equipment readiness
• Help document productions (call sheets, production reports, etc.)
• Liaise between production staff and administrative team
• Run errands and handle ad hoc production-related tasks as needed

Who you are:

• Minimum 2 years of office management or administrative assistant experience
• Experience in, or strong understanding of a live production or broadcast environment
• Ability to multitask and manage shifting priorities efficiently
• Excellent communication and interpersonal skills
• Strong organizational and time-management abilities
• Professional and personable demeanor with a service-oriented mindset

Experience with:

• Google Suite (Docs, Sheets, Calendar)
• Microsoft Office Suite
• Adobe Creative Suite — with proficiency in InDesign
• BambooHR (HR software)
• Everlance (for mileage tracking)
• Familiarity with production documentation such as call sheets, run of show, and asset tracking an advantage

How To Apply:

• Please ensure you attach a one page cover letter that highlights “Who you are” to support our outline of “What you will do” with your application.

Girraphic strives to hire great individuals. Posting a job description is merely our attempt to outline a role that we are looking to fill. However, we understand that an employee and their unique set of skills can't be defined by a couple of sentences in a job posting. We like to hire based on a combination of professional skills, personality traits, problem solving capability, and work ethic. We encourage candidates to be forthright about their strengths and weaknesses so that we can attempt to find a role and set of responsibilities that is right for the individual.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Project Management, and Production

• Industries

  Broadcast Media Production and Distribution

Referrals increase your chances of interviewing at GIRRAPHIC by 2x

Inferred from the description for this job

Medical insurance

Get notified when a new job is posted.

Sign in to set job alerts for “Production Assistant” roles.

Coordinator - Airport Operations Station Support

Denver, CO $36,955.00-$50,380.00 3 hours ago

Boulder, CO $40,000.00-$60,000.00 1 week ago

Denver, CO $60,000.00-$65,000.00 4 hours ago

Denver, CO $50,000.00-$65,000.00 3 weeks ago

Driver Services Call Center - Administrative Assistant II (Part-Time).

Driver Services Call Center - Administrative Assistant II (Part-Time)

Division of Economic and Workforce Support Program Assistant II.

Scheduler - Brookdale University Park-BAH

Denver, CO $85,000.00-$106,000.00 23 hours ago

Denver, CO $70,000.00-$80,000.00 4 days ago

Licensing Specialist (Admin Asst III) - Racing Division.

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.