Project and Program Management Specialist

Hydrogen Group; California (MO); Hybrid; USD 34,000 - 41,000; Full time

Job summary

Hydrogen Group is seeking a Project & Program Management Specialist to provide administrative and project support to Project Managers and project teams. This role combines project coordination - scheduling, documentation, reporting - with vendor invoice review in SAP, ensuring contractual compliance and accurate processing.

Initial on-site training in Southern California, then fully remote work. Candidates must be local to Southern California, with a 2-year contract and a pay range of

Qualifications

• Detail-oriented and well organized.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience reviewing vendor invoices and using SAP.

Responsibilities

• Support Project Managers with scheduling, documentation, plan updates, reporting, and presentations
• Review vendor invoices for accuracy and contract compliance
• Verify documentation and approvals, ensuring proper signing
• Enter accounting data into SAP and route invoices for approval
• Communicate with vendors and internal project teams on invoices and needs
• Manage multiple priorities while maintaining accuracy in a fast-paced setting

Skills

Attention to detail

Organizational skills

Verbal communication

Written communication

Time management

Multitasking

Independent worker

Microsoft Excel

MS Word

MS Project

Visio

Tools

SAP

Job description

Location: Onsite for initial training, then fully remote. Candidates must be local to the Southern California area.

Duration: 2-year contract (no conversion)

Pay Range: $25-$30/hr

Hours: 8:00 AM - 4:30 PM

Job Summary

Our client is seeking a Project & Program Management Specialist to provide administrative and project support to Project Managers and project teams. This role combines project coordination - scheduling, documentation, reporting, and communication - with vendor invoice review, ensuring contractual compliance, proper documentation, and accurate processing through SAP. The ideal candidate is detail-oriented, organized, and comfortable managing multiple priorities in a fast-paced environment.

Job Responsibilities

• Support Project Managers with scheduling, documentation, project plan updates, reporting, and presentations
• Review vendor invoices for accuracy, completeness, and compliance with contract terms
• Verify that all required documentation and approvals are included and properly signed
• Enter accurate accounting information into SAP and route invoices to the correct approver
• Communicate with both vendors and internal project teams regarding invoices and project needs
• Manage multiple priorities while maintaining accuracy and attention to detail in a fast-paced environment

Essential Job Duties and Job Functions

• Validate completeness and agreement between invoices and contracts
• Maintain clear, professional verbal and written communication with vendors and project teams
• Stay focused and accurate while processing high volumes of documentation
• Balance competing priorities and deadlines without sacrificing accuracy

Knowledge and Skills

• Strong attention to detail and organizational skills
• Excellent verbal and written communication skills
• Strong time management skills with the ability to multitask effectively
• Proficient in Microsoft Excel, Word, MS Project, and Visio
• Ability to work independently in a fast-paced environment