Project and operations Coordinator

Uxbridge Employment; Massachusetts; On-site; USD 34,000 - 50,000; Full time

Job summary

Top Flight Recruitment Ltd (trading as Uxbridge Employment Agency) is seeking a Project and Operations Coordinator for a busy local organisation. You will coordinate project activity, maintain records, and handle scheduling and supplier contacts to keep projects on track.

The role requires strong organisational skills, the ability to manage multiple tasks, and clear communication. Proficiency in Microsoft Office and a proactive, problem-solving attitude are important.

Qualifications

• Previous experience in project coordination, operations, scheduling or a busy administrative position.
• Strong organisational and time-management skills.
• Experience managing several tasks or deadlines at the same time.
• A calm and practical approach when priorities change.
• Excellent attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Coordinating project activity and supporting colleagues with day-to-day delivery.
• Maintaining accurate project records, schedules and supporting documentation.
• Organising bookings, availability and practical arrangements.
• Liaising with colleagues, customers, suppliers and external contacts.
• Monitoring deadlines and following up outstanding actions.
• Responding positively to changes in schedules and priorities.
• Preparing and updating quotations, costs and purchasing information.
• Raising purchase orders and assisting with invoice and cost queries.
• Obtaining supplier quotations and coordinating external services where required.
• Arranging travel, accommodation and other project requirements when needed.
• Maintaining training, compliance and qualification records.
• Providing general administrative support across the wider team.
• Handling telephone and email enquiries professionally.

Skills

Organisational skills

Time management

Multitasking

Communication skills

Problem solving

MS Office

Tools

Microsoft Office

Job description

A varied coordination role for someone who loves keeping people, projects and priorities on track.

We are recruiting for our client, an established local organisation, who is looking for an experienced Project and Operations Coordinator to join their busy team.

This is an excellent opportunity for someone who enjoys variety and takes pride in keeping everything organised behind the scenes. You will be supporting several areas of the business, coordinating schedules and project activity, maintaining accurate records and making sure actions are followed through.

The pace can change quickly, so this role will suit someone who is comfortable reassessing priorities, solving problems and keeping a clear head when something unexpected lands on their desk.

Why Apply?

• Varied role with plenty of responsibility
• Opportunity to work across projects, operations and administration
• Established employer with a busy and professional working environment
• Scope to use your organisational and problem-solving skills every day

The Role:

• Coordinating project activity and supporting colleagues with day-to-day delivery
• Maintaining accurate project records, schedules and supporting documentation
• Organising bookings, availability and practical arrangements
• Liaising with colleagues, customers, suppliers and external contacts
• Monitoring deadlines and following up outstanding actions
• Responding positively to changes in schedules and priorities
• Preparing and updating quotations, costs and purchasing information
• Raising purchase orders and assisting with invoice and cost queries
• Obtaining supplier quotations and coordinating external services where required
• Arranging travel, accommodation and other project requirements when needed
• Maintaining training, compliance and qualification records
• Providing general administrative support across the wider team
• Handling telephone and email enquiries professionally

The ideal Project and Operations Coordinator will have:

• Previous experience in project coordination, operations, scheduling or a busy administrative position
• Strong organisational and time-management skills
• Experience managing several tasks or deadlines at the same time
• The confidence to prioritise your own workload
• Excellent attention to detail
• A calm and practical approach when priorities change
• Strong written and verbal communication skills
• Confidence dealing with a wide range of people
• Good problem-solving skills and a proactive attitude
• Good working knowledge of Microsoft Office
• The ability to learn new systems quickly
• A reliable and flexible approach

Experience involving quotations, purchase orders, supplier coordination, scheduling or project administration would be particularly useful.

This could suit someone currently working as a Project Coordinator, Operations Coordinator, Project Administrator, Scheduling Coordinator, Office Coordinator or experienced Administrator who is ready for a broader and more varied position.

If you are highly organised, enjoy being busy and like being the person who keeps everything moving, this could be an excellent next step.

Due to the high number of applications, if you have not heard from us within 48 hours, please assume your application has been unsuccessful.

A little more about us:

We are Top Flight Recruitment Ltd (trading as Uxbridge Employment Agency and Windsor Employment Agency), and act as an Employment Agency when advertising permanent roles and as an Employment Business when advertising temporary or contract roles.

All vacancies are advertised with written instruction from our clients. Where salaries or rates of pay are quoted, the nature of the work, location, and minimum experience, training or qualifications required are stated within the advert.

We never charge fees to work-seekers, and all recruitment is carried out in line with the Conduct of Employment Agencies and Employment Businesses Regulations 2003.

We take your privacy seriously. Please see our website for our full Data Privacy Notice.

Keywords for this role may include: Project Coordinator, Operations Coordinator, Project Administrator, Scheduling Coordinator, Uxbridge jobs

Boundary House Cricket Field Road Uxbridge UB8 1QG

Please note:

All registrations are by appointment only as we do not operate a walk-in service.