Dynamic Project & Operations Coordinator

Uxbridge Employment; Massachusetts; On-site; USD 34,000 - 50,000; Full time

Job summary

Top Flight Recruitment Ltd (trading as Uxbridge Employment Agency) is seeking a Project and Operations Coordinator for a busy local organisation. You will coordinate project activity, maintain records, and handle scheduling and supplier contacts to keep projects on track.

The role requires strong organisational skills, the ability to manage multiple tasks, and clear communication. Proficiency in Microsoft Office and a proactive, problem-solving attitude are important.

Qualifications

• Previous experience in project coordination, operations, scheduling or a busy administrative position.
• Strong organisational and time-management skills.
• Experience managing several tasks or deadlines at the same time.
• A calm and practical approach when priorities change.
• Excellent attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Coordinating project activity and supporting colleagues with day-to-day delivery.
• Maintaining accurate project records, schedules and supporting documentation.
• Organising bookings, availability and practical arrangements.
• Liaising with colleagues, customers, suppliers and external contacts.
• Monitoring deadlines and following up outstanding actions.
• Responding positively to changes in schedules and priorities.
• Preparing and updating quotations, costs and purchasing information.
• Raising purchase orders and assisting with invoice and cost queries.
• Obtaining supplier quotations and coordinating external services where required.
• Arranging travel, accommodation and other project requirements when needed.
• Maintaining training, compliance and qualification records.
• Providing general administrative support across the wider team.
• Handling telephone and email enquiries professionally.

Skills

Organisational skills

Time management

Multitasking

Communication skills

Problem solving

MS Office

Tools

Microsoft Office

Job description

Top Flight Recruitment Ltd (trading as Uxbridge Employment Agency) is seeking a Project and Operations Coordinator for a busy local organisation. You will coordinate project activity, maintain records, and handle scheduling and supplier contacts to keep projects on track.

The role requires strong organisational skills, the ability to manage multiple tasks, and clear communication. Proficiency in Microsoft Office and a proactive, problem-solving attitude are important.