Project Analyst, Store Development

totalwine; United States; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

PTO

Generous store discounts

Health care plans

401(k)

HSA

FSA

Pre-tax commuter benefits

Disability & life insurance

Paid parental leave

Pet insurance

Critical illness and accident保险

Discounted home and auto insurance

College tuition assistance

Career development & product training

Consumer classes

Job summary

Total Wine & More in Bethesda, MD seeks a Project Analyst for Store Development to support project controls, budgeting, procurement, and reporting. You will develop trackers, logs, and status updates, coordinating with project managers, accounting, procurement, and vendors to ensure timely progression.

The role emphasizes independent work, process improvement, and accurate documentation. A 1–4 year background in project coordination and strong Excel/Power BI skills are preferred.

Qualifications

• 1-4 years of experience in project coordination, project controls, construction administration, financial analysis, accounting, procurement, or related support function.
• Experience supporting commercial, industrial, infrastructure, or civil construction projects preferred.
• Advanced Microsoft Excel and Microsoft Office Suite skills; ability to organize, validate, and summarize project data.
• Power BI or comparable reporting/dashboard tools preferred.
• Autodesk Construction Cloud or comparable document management system experience preferred; training will be provided.
• Medius or comparable procurement/invoice workflow system experience preferred; training will be provided.

Responsibilities

• Develop and maintain project trackers, documentation logs, procurement status updates, and milestone reports to provide clear visibility into Store Development projects.
• Assess budget, purchase order, committed cost, forecast, and project status information to identify routine discrepancies and follow-up needs.
• Implement consistent processes for contracts, insurance certificates, schedules, purchase orders, RFIs, submittals, change orders, permits, inspections, safety documentation, and closeout materials.
• Resolve routine coordination issues by coordinating with internal partners, vendors, Accounting, Procurement, Facilities, and Project Managers.
• Facilitate weekly and monthly project status reporting, KPI updates, executive summaries, and dashboard inputs communicating progress, risks, and opportunities clearly.
• Coordinate administrative functions, meeting logistics, travel support, and team communication as needed.
• Maintain organized project files and documentation repositories with accurate, current information.
• Support vendor onboarding, contract execution, procurement follow-up, and project closeout reconciliation.
• Assist with monthly project financial forecasts and cost projections using inputs from Project Managers.
• Recommend practical improvements to reporting templates, documentation workflows, and project tracking practices.

Job description

About the Role

Total Wine & More is seeking a Project Analyst, Store Development to join our team in Bethesda, MD. You will develop and maintain project documentation, reporting, and coordination routines that support efficient department operations and project execution. This role works independently on defined project controls, budget tracking, procurement coordination, and status reporting while partnering with Project Managers, Accounting, Procurement, Facilities, vendors, and internal stakeholders. The position helps assess project data, resolve routine coordination issues, and implement consistent processes that improve visibility, accuracy, and timely project progression. You will report to the Vice President, Store Development.

You will

• Develop and maintain project trackers, documentation logs, procurement status updates, and milestone reports to support clear visibility into assigned Store Development projects.
• Assess budget, purchase order, committed cost, forecast, and project status information to identify routine discrepancies, missing inputs, or follow-up needs for Project Managers and department leaders.
• Implement consistent processes for contracts, insurance certificates, schedules, purchase orders, RFIs, submittals, change orders, permits, inspections, safety documentation, and closeout materials.
• Resolve routine coordination issues by following up with internal partners, vendors, Accounting, Procurement, Facilities, and Project Managers to keep documentation, approvals, and project handoffs moving forward.
• Facilitate weekly and monthly project status reporting, KPI updates, executive summaries, and dashboard inputs that communicate project progress, risks, and opportunities clearly and accurately.
• Coordinate administrative functions, meeting logistics, travel support, and team communication as needed.
• Maintain organized project files and documentation repositories with accurate, current information.
• Support vendor onboarding, contract execution, procurement follow-up, and project closeout reconciliation.
• Assist with monthly project financial forecasts and cost projections using inputs from Project Managers.
• Recommend practical improvements to reporting templates, documentation workflows, and project tracking practices.

You will come with

• Associate or Bachelor's degree in Business Administration, Construction Management, Finance, Accounting, Management, or a related field preferred.
• Equivalent relevant work experience may be considered.
• 1-4 years of experience in project coordination, project controls, construction administration, financial analysis, construction accounting, procurement, or a related support function.
• Experience supporting commercial, industrial, infrastructure, or civil construction projects preferred.
• Experience preparing reports, tracking budgets, coordinating documentation, or supporting cross-functional stakeholders.
• Advanced Microsoft Excel and Microsoft Office Suite skills; ability to organize, validate, and summarize project data.
• Power BI or comparable reporting/dashboard tools preferred.
• Autodesk Construction Cloud or comparable document management system experience preferred; training will be provided.
• Medius or comparable procurement/invoice workflow system experience preferred; training will be provided.
• Ability to manage multiple priorities, follow up on open items, and maintain documentation accuracy in a fast-paced environment.

We offer

• Paid Time Off (PTO)
• Generous store discounts
• Health care plans (medical, prescription, dental, vision)
• 401(k), HSA, FSA, Pre-tax commuter benefits
• Disability & life insurance coverage
• Paid parental leave
• Pet insurance
• Critical illness and accident insurance
• Discounted home and auto insurance
• College tuition assistance
• Career development & product training
• Consumer classes
• & More!

Crafted for you

We recognize our team members are our biggest asset, and we value the critical role each play in contributing to the company's success. It is our commitment to support and provide access to the resources needed to take care of their health and wellbeing. That is why we offer a variety of benefits, tools, and resources to support through our Total Rewards program.

Total Wine & More considers several factors when establishing compensation. Compensation may vary based on a number of factors including, but not limited to, market location, job-related knowledge, skills and/or experience. The actual hourly rate will equal or exceed the required minimum wage applicable to the job location. Estimated salaries determined by third parties have not been validated by Total Wine & More.

Total Wine & More is an equal opportunity employer and all qualified applicants will receive consideration for employment without discrimination based on race, color, religion, national origin, sex, sexual orientation, age, marital status, veteran status, disability, or any other characte