Project Analyst, Store Development

Retail Services & Systems, Inc; United States; On-site; USD 70,000 - 114,000; Full time

Benefits offered by this job

Paid Time Off (PTO)

Generous store discounts

Healthcare plans

401(k), HSA, FSA

Disability & life insurance

Paid parental leave

Pet insurance

College tuition assistance

Career development & training

Job summary

Total Wine & More in Bethesda, MD is seeking a Project Analyst, Store Development to develop and maintain project documentation, reporting, and coordination routines that support efficient operations and project execution.

You will work independently on project controls, budgets, procurement coordination, and status reporting while partnering with Project Managers, Accounting, Facilities, and vendors to ensure timely progress and accurate information.

Qualifications

• 1–4 years of experience in project coordination or related support functions.
• Associate or Bachelor’s degree in business, construction management, finance, accounting, management or related field preferred; equivalent experience considered.
• Advanced Microsoft Excel and MS Office Suite; Power BI or similar tools preferred.

Responsibilities

• Develop and maintain project trackers, documentation logs, procurement status updates, and milestone reports for clear visibility into Store Development projects.
• Assess budget, purchase orders, committed costs, forecasts, and project status to identify routine discrepancies and follow-ups for PMs and leaders.
• Implement consistent processes for contracts, schedules, RFIs, submittals, change orders, permits, inspections, safety docs, and closeout materials.
• Coordinate weekly and monthly project status reporting, KPI updates, executive summaries, and dashboard inputs communicating risks and opportunities clearly.
• Support vendor onboarding, contract execution, procurement follow-up, and project closeout reconciliation; assist with monthly financial forecasts.

Skills

Project coordination

Budget tracking

Procurement coordination

Stakeholder communication

Education

Bachelor/Associate in business or related field

Tools

Power BI

Autodesk Construction Cloud

Medius

Job description

About the Role Total Wine & More is seeking a Project Analyst, Store Development to join our team in Bethesda, MD. You will develop and maintain project documentation, reporting, and coordination routines that support efficient department operations and project execution. This role works independently on defined project controls, budget tracking, procurement coordination, and status reporting while partnering with Project Managers, Accounting, Procurement, Facilities, vendors, and internal stakeholders. The position helps assess project data, resolve routine coordination issues, and implement consistent processes that improve visibility, accuracy, and timely project progression. You will report to the Vice President, Store Development.

You will Develop and maintain project trackers, documentation logs, procurement status updates, and milestone reports to support clear visibility into assigned Store Development projects. Assess budget, purchase order, committed cost, forecast, and project status information to identify routine discrepancies, missing inputs, or follow-up needs for Project Managers and department leaders. Implement consistent processes for contracts, insurance certificates, schedules, purchase orders, RFIs, submittals, change orders, permits, inspections, safety documentation, and closeout materials. Resolve routine coordination issues by following up with internal partners, vendors, Accounting, Procurement, Facilities, and Project Managers to keep documentation, approvals, and project handoffs moving forward. Facilitate weekly and monthly project status reporting, KPI updates, executive summaries, and dashboard inputs that communicate project progress, risks, and opportunities clearly and accurately. Coordinate administrative functions, meeting logistics, travel support, and team communication as needed. Maintain organized project files and documentation repositories with accurate, current information. Support vendor onboarding, contract execution, procurement follow-up, and project closeout reconciliation. Assist with monthly project financial forecasts and cost projections using inputs from Project Managers. Recommend practical improvements to reporting templates, documentation workflows, and project tracking practices.

You will come with Associate or Bachelor’s degree in Business Administration, Construction Management, Finance, Accounting, Management, or a related field preferred. Equivalent relevant work experience may be considered. 1–4 years of experience in project coordination, project controls, construction administration, financial analysis, construction accounting, procurement, or a related support function. Experience supporting commercial, industrial, infrastructure, or civil construction projects preferred. Experience preparing reports, tracking budgets, coordinating documentation, or supporting cross–functional stakeholders. Advanced Microsoft Excel and Microsoft Office Suite skills; ability to organize, validate, and summarize project data. Power BI or comparable reporting/dashboard tools preferred. Autodesk Construction Cloud or comparable document management system experience preferred; training will be provided. Medius or comparable procurement/invoice workflow system experience preferred; training will be provided. Ability to manage multiple priorities, follow up on open items, and maintain documentation accuracy in a fast–paced environment.

• Paid Time Off (PTO)
• Generous store discounts
• Health care plans (medical, prescription, dental, vision)
• 401(k), HSA, FSA, Pre‐tax commuter benefits
• Disability & life insurance coverage
• Paid parental leave
• Pet insurance
• Critical illness and accident insurance
• Discounted home and auto insurance
• College tuition assistance
• Career development & product training
• Consumer classes & More!

We recognize our team members are our biggest asset, and we value the critical role each play in contributing to the company’s success. It is our commitment to support and provide access to the resources needed to take care of their health and wellbeing. That is why we offer a variety of benefits, tools, and resources to support through our Total Rewards program.

Total Wine & More considers several factors when establishing compensation. Compensation may vary based on a number of factors including, but not limited to, market location, job’related knowledge, skills and/or experience. The actual hourly rate will equal or exceed the required minimum wage applicable to the job location. Estimated salaries determined by third parties have not been validated by Total Wine & More.

Total Wine & More is an equal opportunity employer and all qualified applicants will receive consideration for employment without discrimination based on race, color, religion, national origin, sex, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law. Total Wine & More makes reasonable accommodations during all aspects of the employment process, including during the interview process. Total Wine & More is a Drug Free Workplace.

The information provided above indicates the general nature and level of work required of the position and is not a comprehensive list of all responsibilities or qualifications. Benefits list is only a highlight of some of the benefits offered to team members; eligibility for certain benefits apply.

The anticipated close date of this posting is 120 days from the posted date indicated above. Worker Type: Regular Pay Range: $70,470.00 - $114,400.00 Annual Connecting people through joyful experiences! As America’s largest independent retailer of wine, spirits, beer & more, we’re looking for go-getters who want to spark joy with our customers and communities. We are excited you have’re here and are ready to pop a bottle with your name on it! As we continue to expand our business and increase the number of Stores and Store Support Centers across the country, we are looking for motivated and talented people to join our team to provide best‑in‑class service. If you have an entrepreneurial spirit and are looking for a unique opportunity to develop your career, this may be the place for you!