PROGRAM ADMINISTRATOR II

University of Alabama at Birmingham; University (FL); On-site; USD 25,000 - 41,000; Full time

Job summary

University of Alabama at Birmingham is seeking a Programs Administrator II to provide high-level administrative support to the Office of Technology and Innovation and related departments. You will assist with scheduling, travel, equipment management, and meeting coordination, ensuring efficient daily operations on site.

Ideal candidates will have a Bachelor's degree or equivalent experience, excellent communication, and strong organizational skills to manage confidential tasks and collaborate

Qualifications

• Bachelor's degree in a related field or equivalent combination of education and experience.
• Self-motivated, able to work independently and highly organized with attention to detail.
• Excellent oral and written communication and strong interpersonal skills.

Responsibilities

• Provide full administrative support to the Office of Technology and Innovation, including answering phones and directing visitors.
• Support the SON AHATC by managing equipment, processing registrations, invoicing, refunds, and tracking instructor certifications.
• Facilitate meeting arrangements, prepare agendas, and take minutes as needed.
• Order office supplies and maintain filing systems; monitor emails.
• Handle travel documents and employee reimbursements.
• Assist with event planning and day-of logistics.
• Support CEU provider processes with the Alabama Board of Nursing.
• Perform other assigned duties.

Skills

Self-motivated

Highly organized

Attention to detail

Communication skills

Interpersonal skills

Education

Bachelor's degree in a related field

Equivalent combination of education and experience

Job description

PROGRAM ADMINISTRATOR II (T238344)

With minimal supervision, provides high-level administrative duties that are often of a confidential and complex nature. Maintains a current knowledge of departmental policies, procedures, and regulations and provides information and assistance as needed to facilitate the office's daily operations. This position supports the UAB School of Nursing Associate Dean of Technology and Innovation, the Director of Instructional Technology, the Director of Educational Innovation, the Director of Simulation, and their departments providing administrative support and guidance. The direct report for this individual is to the Business Officer II with input for evaluation purposes from the other individuals in the positions this individual supports. This is not a remote position.

RESPONSIBILITIES

• Provides full administrative support to the Office of Technology and Innovation (OTI), including answering phone lines and directing visitors.
• Provides administrative support to the SON American Heart Association Training Center (AHATC), including managing and moving AHA equipment for checkout (adult and infant manikins, carts), maintaining relationships with instructors and providers, processing course registrations, invoices, refunds, tracking instructor certifications and renewals, issuing and managing eCard inventory, record-keeping, and safeguarding exams.
• Facilitates meeting arrangements, prepares agendas, and takes minutes based on OTI needs.
• Orders office supplies as needed.
• Maintains filing systems and develops and edits various documents and monitors email correspondence.
• Responsible for lab and office supply P-Card purchases, reconciliations, and provides status reporting.
• Completes travel documents and manages employee reimbursements.
• Assist with event planning including managing catering, preparing materials, and coordinating day-of logistics.
• Supports the Alabama Board of Nursing CEU provider process. Submits CEU s to the Alabama Board of Nursing.
• Performs other assigned duties.
• (Hourly Rate: $18.35 - $29.80)

QUALIFICATIONS

Bachelor's degree in a related field and one (1) year of related experience required OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

To be successful in this position, an individual must be self-motivated and able to work independently. The individual will be highly organized with strong attention to detail in addition to excellent communication (oral and written), and interpersonal skills.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

PRIMARY LOCATION

University

JOB CATEGORY

Clerical & Administrative

ORGANIZATION

343000000 Nursing Acad Affairs

EMPLOYEE STATUS

Regular

Shift: Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager): Onsite