Project Administrator: Billing & Coordination

CFO Trane U.S. Inc.-CFO; Fishers (IN); Hybrid; USD 55,000 - 77,000; Full time

Benefits offered by this job

Health insurance

401K match up to 6% plus 2% core

Paid time off and holidays

Job summary

Trane Technologies is seeking a Project Administrator in Fishers, IN. The role focuses on project documentation, cost tracking, invoicing, and closeout for service projects, under limited supervision.

You will interact with the Area Service Manager and service staff to ensure timely completion, with a background in cost control, billing, and reporting. Flexibility for overtime on occasion and lean initiative involvement are expected.

Qualifications

• Strong communication skills and the ability to work both independently and in a team setting.
• Experience prioritizing tasks to meet deadlines in a fast-paced environment.
• Lean improvements experience encouraged but not required.

Responsibilities

• Coordinate with cross-functional team to record project costs (materials, timesheets, labor) and initiate invoicing.
• Handle project cost identification for service billings and payroll documentation.
• Generate, interpret, and print assigned reports and monitor invoicing status.
• Resolve billing disputes with internal teams and customers.
• Communicate effectively with team members and cross-train for coverage.
• Schedule and participate in internal project meetings to ensure data transfer.
• Validate cost to date and reconcile project data in the business system.
• Manage invoicing processes and coordinate with Shared Financial Services.

Skills

Communication skills

Team orientation

Time management

Independent worker

Education

Certificate or equivalent experience

Job description

Trane Technologies is seeking a Project Administrator in Fishers, IN. The role focuses on project documentation, cost tracking, invoicing, and closeout for service projects, under limited supervision.

You will interact with the Area Service Manager and service staff to ensure timely completion, with a background in cost control, billing, and reporting. Flexibility for overtime on occasion and lean initiative involvement are expected.