Hybrid Project Administrator for Climate Solutions

Trane Technologies; Milwaukee (WI); On-site; USD 81,489,000 - 114,465,000; Full time

Job summary

Trane Technologies seeks a Project Administrator for its Willowbrook Service group. Working under moderate supervision, you will support project documentation, procurement, and invoicing from award to close-out across multiple projects.

You will coordinate transitions from Sales to Operations, manage procurement with guidance from managers and technicians, and help ensure contract compliance and timely billing while interacting with internal and external customers.

Qualifications

• High School diploma or GED and up to two (2) years of related experience and/ or training; or equivalent combination of education and experience.
• Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.
• Demonstrated ability to perform tasks such as problem solving, decision making, rational thinking, and exercising good judgement.
• Experience prioritizing tasks in order to meet tight deadlines within a fast-paced environment.
• Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable, an asset.
• Construction law and regulation knowledge is an asset.
• Familiarity with the operation of HVAC Systems preferred not required.
• Flexibility to work overtime/ weekends, as required.

Responsibilities

• Follow establish standard work and processes, utilizing several enterprise systems.
• Coordinate the transition of projects from Sales to Operations within enterprise business systems.
• Administer projects throughout entire life cycle to ensure contract compliance and successful delivery. This includes coordination with regional leadership, contract management, legal, and financial services.
• Manage procurement processes per project requirements. With guidance from Service Project Manager(s) and/or Technicians, handle material ordering/tracking, issue purchase orders and subcontracts to qualified vendors.
• Coordinate monthly customer invoicing process per customer requirements and Project Manager direction to ensure timely and accurate billing.
• Coordinate with project team members for accurate and timely recording of project costs, including time sheets, forecasting assistance, vendor invoices, utilizing project reports, etc.
• Reviews billing backlog and coordinates/communicates with Project Managers, BAS and HVAC Field Technicians, customers, and Trane claims as necessary to resolve obstacles.

Skills

Strong communication skills

Independent & team work

Problem solving

Decision making

Rational thinking

Good judgement

Task prioritization

Financial systems & accounting

Overtime / flexibility

Education

High School diploma or GED

Job description

Trane Technologies seeks a Project Administrator for its Willowbrook Service group. Working under moderate supervision, you will support project documentation, procurement, and invoicing from award to close-out across multiple projects.

You will coordinate transitions from Sales to Operations, manage procurement with guidance from managers and technicians, and help ensure contract compliance and timely billing while interacting with internal and external customers.