Project Administrator

Ultimate Staffing; San Francisco (CA); Hybrid; USD 65,000 - 70,000; Full time

Job summary

A construction firm in San Francisco is seeking a proactive Project Administrator to support project management tasks. The role includes document control, project filing support, and collaboration with Project Managers. Ideal candidates will have 1-2 years of commercial construction administrative experience, an associate's degree, and proficiency in MS Office and project management tools. This position offers a hybrid schedule with a salary range of $65,000 to $70,000.

Qualifications

• Minimum 1-2 years of commercial construction administrative or clerical experience.
• Prior project coordination experience and familiarity with construction are required.
• Ability to type 60 wpm.

Responsibilities

• Assist in document control tasks and maintenance of current drawings.
• Provide project-filing support across platforms.
• Assist in maintaining project-filing systems and current records.

Skills

Commercial construction administrative experience

Project coordination experience

Proficiency in MS Office

Ability to maintain confidentiality

Website editing skills

Education

Associate’s degree in business administration, construction, or project management

Tools

MS Project

Procore

Primavera P6

Adobe Acrobat

Newforma

Bluebeam

Deltek Vision

Job description

Overview

MEP Construction Firm is looking for a Project Administrator in San Francisco, CA. This is a direct hire role with a hybrid schedule and a compensation range noted below. The salary range is $65,000 to $70,000, and offers a hybrid schedule.

Base pay range

$70,000.00/yr - $70,000.00/yr

Job Summary

The Project Administrator will provide general project management, organizational, and administrative support to the project team. A successful candidate will be self-motivated, organized, proactive, and able to multi-task. The role requires the ability to work independently as well as collaboratively in a fast-paced environment. Strong initiative and follow-through are essential.

The role also serves as the quality assurance administrator for projects in the portfolio. The majority of time is expected to be billable to projects. The Project Administrator will provide backup to other PAs/administrators as needed and will work closely with Project Managers on project-specific tasks and issues.

Core Responsibilities

• Assist in document control tasks, including maintenance of current drawings and specifications and updates following issuance.
• Provide project-filing support across platforms (internal server filing and external downloading from extranet sites).
• Assist in project output tracking.
• Assist in maintaining current revisions of specifications and drawings under the direction of the Project Manager and Project Administrator team.
• May work with Construction Administrator to produce CA reports, logs, or other project materials as assigned by the Project Manager.
• Assist with project planning, calendar setup, and conference call scheduling and setup.
• Assist the PM or PA in maintaining resource reports and spreadsheets as applicable.
• Collaborate with Project Managers/Administrators to resolve priorities.
• Follow the firm’s contracted format and style for documents and correspondence.
• Meet deadlines and notify project engineers/PMs if a deadline may be at risk.
• Assist in producing Basis of Design reports for AT team members.
• Maintain project-filing systems and keep project records current, including meeting minutes and weekly archives.
• Archive meeting minutes from outside sources as assigned by the Project Manager.

This section summarizes the role’s responsibilities and provides structure. Staff are encouraged to think creatively and contribute ideas beyond stated responsibilities.

Ideal Candidate / Qualifications

• Minimum 1-2 years of commercial construction administrative or clerical experience; prior project coordination experience and familiarity with construction are required.
• Associate’s degree in business administration, construction, or project management.
• Ability to maintain confidentiality and exercise discretion.
• Ability to type 60 wpm.
• Proficiency in MS Office (Word, Excel, PowerPoint) and Adobe Acrobat.
• Proficiency in MS Project, Procore and Primavera P6.
• Proficiency in website editing and blogging.
• Experience with Newforma, Bluebeam, Adobe & Deltek Vision preferred.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act and related ordinances. For positions requiring background checks, a review of criminal history will be conducted as required by applicable law.

Equal Employment Opportunity

All qualified applicants will be considered for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or veteran status, in accordance with applicable laws.