Project Administrator with Security Clearance

Astrion; Rockville (MD); Hybrid; USD 60,000 - 70,000; Full time

Job summary

Astrion is seeking an entry-level Project Administrator in Rockville, MD with remote options. You will support the Program Management Team in monitoring projects, gathering data, coordinating onboarding/offboarding, and communicating with the Customer.

The role requires attention to detail, strong communication, and the ability to work in a fast-paced, evolving customer environment. Ideal candidates have 2–3 years of related experience, are highly organized, and can learn new tools quickly.

Qualifications

• High School Diploma or equivalent.
• 2–3 years of experience in project administration or related areas.
• Strong analytical and problem-solving skills to address project challenges.
• Excellent communication and meeting facilitation abilities.
• Organizational skills to manage multiple priorities and deadlines.
• Ability to work independently and within a team.
• Willingness to learn new tools and adapt to changing environments.

Responsibilities

• Assist PMT and Customer with project monitoring, data gathering, and communications.
• Schedule meetings with Customers and internal staff, ensure all required participants are invited.
• Maintain PM calendars and align with corporate and customer meetings.
• Create detailed meeting agendas and distribute minutes and action items.
• Track FISMA and ASSR activities, monitor due dates, and notify stakeholders of expirations.
• Post documentation to SharePoint and maintain project data in MS Project and DR lists.
• Monitor schedules, input data, and report status weekly to PMT and SharePoint.

Skills

Analytical thinking

Communication

Interpersonal skills

Organization

Teamwork

Quick learner

Proactivity

Detail oriented

Initiative

Adaptability

Education

High School Diploma

Job description

Overview Project Administrator LOCATION: Rockville, MD/Remote JOB STATUS: Full-time CLEARANCE: Ability to obtain Nuclear Regulatory Commission (NRC) IT-I (must have resided full-time in the US for the last 7 consecutive years) CERTIFICATION: N/A SALARY: $60,000 - $70,000 TRAVEL: 10% Astrion has an exciting opportunity for an entry-level Project Administrator supporting our customer in Rockville, Maryland. The project administrator will work closely with the Program Management Team (PMT) assisting with project monitoring, data gathering, coordinating on and offboarding and communicating with the team and Customers on behalf of the PMT.

Required Qualifications / Skills:

• Education: High School Degree
• Years of Experience: 2-3 Years experience in the areas listed below
• Strong analytical/critical thinking and creative problem-solving skills to quickly identify and help address project challenges
• Strong communication skills to facilitate meetings and communicate project management direction
• Strong interpersonal skills to interact with customers, senior level personnel, and team members
• Strong organizational skills to prioritize work and balance complex projects to facilitate tight project deadlines
• Ability to work independently and as part of a team
• Ability to learn new concepts, tasks, and project related tools quickly and easily
• Ability to accept constructive feedback and implement changes immediately
• Ability to adapt to and function in a highly demanding and quickly shifting/evolving customer environment
• An inquisitive and logical mind able to anticipate potential issues or areas of concern
• High levels of attention to detail and accuracy
• Ability to take initiative reflective of a well-developed habit of proactivity

Responsibilities:

• Functionally, the candidate will be responsible for assisting the Program Management Team (PMT) and Customer with the following activities:
• Scheduling multiple meetings with Customers and internal staff members (i.e. project kick off and document review meetings) ensuring all required parties are included
• Ensuring Project Manager calendars are kept up to date and matching with corporate and customer meetings
• Interface with Customer and PMT frequently to determine evolving needs and priorities
• Creating in depth agendas to distribute before meetings
• Taking, compiling, distribution of meeting minutes and action items
• Tracking and status reporting of Federal Information Security Modernization Act (FISMA) and Assessor System Statement of Risk (ASSR) related activities and monitoring due dates - sending notifications for activities expiring
• Gathering of cybersecurity related statistical data
• Posting of documentation and data to SharePoint
• Develop and monitor project schedules in Microsoft Project
• Develop and monitor quarterly scan planning spreadsheet
• Update activities spreadsheet
• Inputting all project schedule data into the contract Deliverables Report (DR) (SharePoint list)
• Collecting percent completes on a weekly basis using Microsoft Project, notifying the PMT of any projects that are behind schedule, and posting the consolidated schedule roll up to SharePoint weekly
• Reviewing NRC Risk Dashboard to ensure all project dates are met
• Updating the Customer on project status and issues/schedule impacts as needed
• Assist customers with extension requests as needed
• Gathering Office of the Chief Information Officer (OCIO) project status for distribution on weekly basis
• Assisting with Onboarding and Offboarding activities as needed
• Coordinating drug testing appointments for contract staff as needed
• Other duties as assigned #CJ