Project Administrator

Network Cabling Services, Inc.; Houston (TX); On-site; USD 45,000 - 70,000; Full time

Job summary

Network Cabling Services, Inc. is seeking a Project Administrator to support the Project Management team by coordinating administrative and operational tasks to keep projects on time and on budget.

Responsibilities include coordinating documentation, assisting with billing, and maintaining closeout packages, while upholding safety and quality standards. You will communicate with clients and internal teams to ensure accurate data and timely updates.

Qualifications

• High school diploma or GED required.
• 2+ years of related experience preferred.
• Proficiency in Microsoft Office, especially Outlook; ability to learn new systems.
• Strong written and verbal communication skills.
• Excellent organizational and problem-solving abilities.
• Valid driver’s license and authorization to work in the U.S.
• Ability to pass a background check and drug screening.

Responsibilities

• Coordinate project folders from kickoff through closeout.
• Ensure documentation is accurate, complete, and compliant.
• Assist with project billing and invoicing processes.
• Provide consistent updates to internal teams and clients.
• Represent the team with professionalism and integrity.

Skills

2+ years of related experience

Strong written and verbalcommunication

Excellent organizational and problem‑?

Education

High school diploma or GED

Tools

Microsoft Office

Outlook

Job description

The Project Administrator supports the Project Management team by coordinating administrative and operational tasks that help ensure projects are delivered on time and within budget. This role also plays a key part in project closeout activities, which are critical to final billing and revenue recognition.

Key Responsibilities

Project Coordination & Documentation

• Set up and maintain project folders from kickoff through closeout
• Ensure all project documentation is accurate, complete, and compliant
• Prepare and submit required data for client approvals
• Generate and maintain closeout documentation packages

Billing & Financial Support

• Assist with project billing and invoicing processes
• Prepare and manage Schedule of Values (SOV) within required timelines
• Validate timesheets, expense reports, mileage, and credit card submissions
• Support incentive and commission validation

Administrative Support

• Perform project data entry and maintain internal systems
• Manage service tickets and related documentation
• Provide consistent updates and communication to internal teams and clients

Professional Standards

• Represent NCS with professionalism and integrity at all times
• Follow all safety protocols and uphold quality standards
• Deliver a high level of customer service through clear and timely communication
• Perform additional duties as assigned

Key Performance Indicators (KPIs)

• Project folder setup completed at kickoff (100%)
• Project documentation maintained at full compliance (100%)
• Closeout documentation completed within 10 days of project completion
• Project billing processed within 5 days of completion
• Schedule of Values completed within 5 days of award notification

Qualifications

• High school diploma or GED required; 2+ years of related experience preferred
• Proficiency in Microsoft Office, especially Outlook; ability to learn new systems
• Strong written and verbal communication skills
• Excellent organizational and problem-solving abilities
• Valid driver’s license and authorization to work in the U.S.
• Ability to pass a background check and drug screening

Work Environment & Physical Requirements

• Ability to work flexible hours, including evenings, weekends, and overtime as needed
• Prolonged periods of sitting and computer use
• Occasional standing and walking
• Work may be performed in both office and field environments

Equal Opportunity Employer, including disabled and veterans.