Project Administrator

Synerfac Technical Staffing; Reading (Berks County); On-site; USD 45,000 - 60,000; Full time

Job summary

Synerfac Technical Staffing is seeking a detail-oriented Project Administrator to support Project Managers and manage the administrative side of projects. You will handle contracts, invoicing, job documentation, payments, and other processes while ensuring smooth operations in a fast-paced office.

The role requires strong communication, organization, and time-management skills, with experience in QuickBooks and MS Office.

Qualifications

• Strong written and verbal communication.
• Experience answering phones and directing calls in a professional office.
• Knowledge of QuickBooks.
• Excellent organizational and time-management skills.

Responsibilities

• Assist Project Managers with day-to-day administrative duties and project processes.
• Maintain accurate and up-to-date job information and documentation.
• Prepare contracts, invoices, and other project-related paperwork.
• Audit completed jobs to ensure information is accurate and complete.
• Serve as a point of contact for customers and facilitate professional communication, both verbally and in writing.
• Answer incoming phone calls and direct customers to the appropriate Project Manager or staff member.
• Communicate and coordinate with insurance and mortgage companies.
• Collect and apply customer payments to accounts.
• Assist the Accounts Payable team with entering purchase orders.
• Maintain organized records and documentation.
• Meet deadlines and prioritize multiple tasks while maintaining accuracy.
• Provide professional and responsive customer service throughout the project process.

Skills

Strong communication

Phone handling

Organization

Time management

Detail oriented

Customer service

Teamwork

Independent work

MS Office

Tools

QuickBooks

MS Office

Job description

Job Description

Job Description

We are seeking a detail-oriented and organized Project Administrator to support Project Managers and ensure the administrative side of projects runs smoothly. This role is ideal for someone who is highly organized, customer-service focused, and comfortable managing multiple priorities in a fast-paced office environment.

The Project Administrator will serve as an important point of contact for customers while assisting with contracts, invoicing, job documentation, payments, and other administrative processes.

Responsibilities

• Assist Project Managers with day-to-day administrative duties and project processes
• Maintain accurate and up-to-date job information and documentation
• Prepare contracts, invoices, and other project-related paperwork
• Audit completed jobs to ensure information is accurate and complete
• Serve as a point of contact for customers and facilitate professional communication, both verbally and in writing
• Answer incoming phone calls and direct customers to the appropriate Project Manager or staff member
• Communicate and coordinate with insurance and mortgage companies
• Collect and apply customer payments to accounts
• Assist the Accounts Payable team with entering purchase orders
• Maintain organized records and documentation
• Meet deadlines and prioritize multiple tasks while maintaining accuracy
• Provide professional and responsive customer service throughout the project process

Qualifications

• Strong written and verbal communication skills
• Previous experience answering phones and directing calls in a professional office environment
• Knowledge of QuickBooks
• Strong computer skills and ability to learn new software and systemsExcellent organizational and time-management skills
• Strong attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines
• Customer-service oriented with a professional and friendly demeanor
• Dependable, responsible, and able to work effectively as part of a team
• Ability to work independently while supporting Project Managers and other departments

By applying for this job, you agree to receive calls, Al-generated calls, text messages, or emails from Synerfac Technical Staffing and our contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undeliverable messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at www.synerfac.com/privacy/

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