Project Admin

CBS Service; South Bend (IN); On-site; USD 50,000 - 70,000; Full time

Job summary

CBS Service is seeking a Project Administrator in South Bend, Indiana. The successful candidate will be responsible for initiating project start-up procedures, maintaining organized project documentation, and coordinating with team members to ensure timely completion of tasks. Strong organizational skills, attention to detail, and proficiency in Microsoft Office and Google Suite are required. This role is critical in supporting project managers and keeping projects on track in a family-owned electrical contracting environment focused on commercial and multi-family construction.

Qualifications

• Experience as a project administrator or similar role.
• Strong organizational skills with the ability to manage multiple tasks.
• Excellent communication and interpersonal skills.
• Detail-oriented with a focus on accuracy and quality.

Responsibilities

• Initiate project start-up procedures.
• Maintain organized project documentation.
• Coordinate with team members to ensure timely task completion.
• Draft and track project-related documents.
• Facilitate communication between project stakeholders.
• Assist with procurement activities.
• Support project managers with administrative tasks.
• Monitor project progress and address potential risks.
• Assist with project closeout procedures.

Skills

Project administration experience

Organizational skills

Communication skills

Proficiency in Microsoft Office Suite

Knowledge of construction processes

Detail-oriented

Tools

Microsoft Office Suite

Google Suite

Job description

Job Description

Job Description

About Us: CBS Service is an electrical contractor performing new construction is several states. We focus on teamwork and achieving excellence through resourceful planning and tailored solutions.

Position Overview: We are seeking a proactive and detail-oriented Project Administrator to join our team. The ideal candidate will be a self-starter who can initiate procedures, follow up with internal and external team members, and ensure outstanding tasks are completed promptly. The Project Administrator plays a crucial role in keeping projects on track by initiating project start-up procedures, maintaining organized documentation, and coordinating with key team members.

Key Responsibilities:

• Initiate project start-up procedures, including establishing communication channels and setting up project files.
• Maintain organized project documentation, including contracts, permits, drawings, change orders, and other relevant documents.
• Coordinate with internal and external team members to ensure timely completion of tasks and adherence to project timelines.
• Draft and track project-related documents, such as meeting minutes, RFIs, submittals, and punch lists.
• Facilitate communication between project stakeholders, including clients, architects, engineers, subcontractors, and suppliers.
• Assist with procurement activities, including organizing lighting information, setting up rentals, and making project information available to purchasing.
• Support project managers with administrative tasks, such as scheduling meetings, preparing documents, and managing correspondence.
• Monitor project progress and identify potential risks or delays, proactively addressing issues to keep projects on track.
• Assist with project closeout procedures, including preparing project documentation.

Qualifications:

• Experience as a project administrator or similar role.
• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse teams.
• Proficiency in Microsoft Office Suite and Google Suite.
• Knowledge of construction processes, terminology, and documentation requirements.
• Detail-oriented with a focus on accuracy and quality.
• Ability to work independently with minimal supervision and take initiative to drive projects forward.

Company Description

Family owned electrical contractor working primarily in commercial and multi-family new construction