Project Administrator

Gioia Concrete Construction, Inc; North Olmsted (OH); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Ongoing training & mentorship

Career advancement opportunities

Job summary

Gioia Concrete Construction, Inc. seeks a Project Administrator to support our Project Management, Operations, AP, and Payroll teams with clerical and administrative tasks. You will handle project documentation, cost logs, invoicing, and lien management while ensuring timely timesheets and organized project binders.

The role emphasizes teamwork, fast-paced collaboration, and ongoing training within a growing company, with a competitive base salary and full benefits package.

Qualifications

• Bachelor’s degree or relevant construction administration experience required.
• 1–3 years of construction office or administrative experience preferred.
• Strong written and verbal communication skills; able to work in a fast-paced team.

Responsibilities

• Project documentation, organization, and retention
• Organize and maintain cost control logs for projects, timesheets, daily schedule, material tickets, receipts, and office documentation
• Initiate and follow up with OUPS (Ohio Utilities Protection Services) process
• Invoice receipt, entry, and coding
• Prepare and track lien waivers and subcontractor insurance certificates
• Ensure all timesheets are complete
• Manage plan printing, project binders, and office supplies

Skills

Communication

Team collaboration

Microsoft Excel

Driver's license

Education

Bachelor’s degree or relevant work experience

Tools

Procore

Job description

Gioia Concrete Construction is a fast-growing commercial and industrial concrete construction company. We are looking for high-caliber, career-oriented individuals to join our team. As a member of our team, you will build projects you can be proud of while improving your trade and leadership skills. Every member of our team contributes to a safe and efficient job site, and everyoneshares inthe rewards of a job well done.

General Description:

The Project Administrator will collaborate closely with our Project Management, Operations, AP, and Payroll teams to provide clerical and administrative support.

Key Responsibilities:

• Project documentation, organization, and retention
• Organize andmaintaincost control logs for projects, timesheets, dailyschedule, material tickets, corporate card receipts, andadditionaloffice documentation.
• Initiate and follow up with OUPS (Ohio Utilities Protection Services) process
• Invoice receipt, entry, and coding
• Prepare and track lien waivers and subcontractor insurance certificates
• Ensure all timesheets are complete
• Manage plan printing, project binders, and office supplies

Requirements:

• Bachelor’s Degree in related field or relevant work experience
• 1–3 years of construction office or administrative experience preferred
• Desire to collaborate with team members in a fast-paced, inclusive work environment
• Strong written and verbal communication skills
• Current valid driver’s license and pre-employment drug screen
• Proficiencywith Microsoft Excel; Procore experience a plus
• Competitive annual base salary
• Medical, dental, and vision insurance
• 401(k) retirement plan with 100% company match on the first 3% and 50% match on the next 2%
• Paid time off
• Ongoing training, mentorship, and a clear path for career advancement in a fast-growing company

Gioia Concrete Construction, Inc. is an equal opportunity employer and a drug-free workplace.