Project Coordinator

Vmi Group Inc.; Twinsburg (OH); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid time off

Training and career growth

Job summary

The VMI Group Inc. is seeking a Project Coordinator to act as a liaison between internal and external project team members. This role collaborates with Project Management, Operations, AP, and Payroll teams to keep projects on track.

You will maintain records, manage document control, process RFIs and submittals, and assist with cost tracking and closeout packages in a fast-paced construction environment. Excellent communication, organization, and attention to detail are essential, with room for

Qualifications

• Bachelor’s degree or relevant construction office experience.

Responsibilities

• Accurately maintain project records throughout construction
• Manage document control, plan distribution, and project binders
• Process RFIs and submittals and distribute project documents
• Invoice entry, organization, and coding
• Organize and maintain cost control logs for projects, timesheets, daily schedule, material tickets, corporate card receipts, and additional office documentation
• Initiate and follow up with the OUPS (Ohio Utilities Protection Services) process
• Ensure all timesheets are complete
• Assemble project closeout packages (as-builts, O&M manuals, warranties)

Skills

Communication skills

Multitasking

Team collaboration

Attention to detail

Education

Bachelor’s Degree or relevant experience

Tools

Microsoft Excel

Procore

Job description

The VMI Group is one of the fastest growing commercial and industrial concrete construction companies in the state of Ohio. We are looking for high-caliber, career-oriented individuals to join our team. As a member of our team, you will build projects you can be proud of while improving your trade and leadership skills. Every member of our team contributes to a safe and efficient job site, and everyone shares in the rewards of a job well done.

General Description:

The Project Coordinator will act as a liaison between internal and external project team members. This position will collaborate closely with our Project Management, Operations, AP, and Payroll teams.

Key Responsibilities:

• Accurately maintain project records throughout the course of construction
• Manage document control, plan distribution, and project binders
• Process RFIs and submittals and distribute project documents
• Invoice entry, organization, and coding
• Organize and maintain cost control logs for projects, timesheets, daily schedule, material tickets, corporate card receipts, and additional office documentation
• Initiate and follow up with the OUPS (Ohio Utilities Protection Services) process
• Ensure all timesheets are complete
• Assemble project closeout packages (as-builts, O&M manuals, warranties)

Requirements:

• Bachelor’s Degree in related field or relevant work experience
• Ability to prioritize, work independently, and multitask to meet deadlines
• Desire to collaborate with team members in a fast-paced, inclusive work environment
• Strong written and verbal communication skills
• 1–3 years of construction office experience preferred
• Current valid driver’s license and pre-employment drug screen
• Proficiency with Microsoft Excel; Procore experience a plus
• Competitive annual base salary
• Medical, dental, and vision insurance
• 401(k) retirement plan with 100% company match on the first 3% and 50% match on the next 2%
• Paid time off
• Ongoing training, mentorship, and a clear path for career advancement in a fast-growing company

VMI Group Inc. is an equal opportunity employer and a drug-free workplace.