Project Administrator

Vmi Group Inc.; Twinsburg (OH); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid time off

Career growth and mentorship

Job summary

VMI Group Inc. is seeking a Project Administrator in Twinsburg, Ohio to support Project Management, Operations, AP, and Payroll with clerical and administrative duties.

You will organize documentation, maintain logs, and assist with invoicing, lien waivers, and insurance certificates while ensuring accurate timesheets and smooth office operations. The role requires a Bachelor’s degree or related experience, 1–3 years in construction office settings, and strong communication skills.

Qualifications

• Bachelor’s degree in a related field or equivalent work experience.
• 1–3 years of construction office or administrative experience preferred.
• Strong written and verbal communication skills.

Responsibilities

• Manage project documentation, organization, and retention.
• Maintain cost control logs, timesheets, daily schedule, material tickets, and receipts.
• Initiate and follow up with OUPS (Ohio Utilities Protection Services).
• Process invoice receipt, entry, and coding.
• Prepare and track lien waivers and subcontractor insurance certificates.
• Ensure all timesheets are complete and accurate.
• Manage plan printing, project binders, and office supplies.

Skills

Communication skills

Team collaboration

Detail oriented

Education

Bachelor’s Degree in related field

Tools

Microsoft Excel

Procore

Job description

General Description:

The Project Administrator will collaborate closely with our Project Management, Operations, AP, and Payroll teams to provide clerical and administrative support.

Key Responsibilities:

• Project documentation, organization, and retention
• Organize and maintain cost control logs for projects, timesheets, daily schedule, material tickets, corporate card receipts, and additional office documentation.
• Initiate and follow up with OUPS (Ohio Utilities Protection Services) process
• Invoice receipt, entry, and coding
• Prepare and track lien waivers and subcontractor insurance certificates
• Ensure all timesheets are complete
• Manage plan printing, project binders, and office supplies

Requirements:

• Bachelor’s Degree in related field or relevant work experience
• 1–3 years of construction office or administrative experience preferred
• Desire to collaborate with team members in a fast-paced, inclusive work environment
• Strong written and verbal communication skills
• Current valid driver’s license and pre-employment drug screen
• Proficiency with Microsoft Excel; Procore experience a plus
• Competitive annual base salary
• Medical, dental, and vision insurance
• 401(k) retirement plan with 100% company match on the first 3% and 50% match on the next 2%
• Paid time off
• Ongoing training, mentorship, and a clear path for career advancement in a fast-growing company

VMI Group Inc. is an equal opportunity employer and a drug-free workplace.