Project Administrator

Healtheon, Inc; New Orleans (LA); On-site; USD 40,000 - 60,000; Full time

Job summary

Healtheon, Inc is seeking a Project Administrator in New Orleans, LA to provide essential administrative support for projects and office operations. The successful candidate will assist project management by ensuring daily functions run smoothly and will be involved in organizing meetings and handling correspondence.

The role requires a high school diploma or GED and preferably 1 year of experience in an office setting. Candidates should possess strong communication skills and technical proficiency, especially in Microsoft Office Suite.

Qualifications

• 1 year experience in an office setting preferred.
• Ability to take direction and prioritize responsibilities.
• Ability to maintain discretion at all times.

Responsibilities

• Provide general administrative support for the project.
• Assist project management to ensure daily functions run smoothly.
• Coordinate meeting spaces and assist with meeting setups.

Skills

Ability to work in a fast-paced environment

Solid written and verbal communication skills

Understanding of Microsoft Office Suite

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Summary

The essential function of the project administrator is providing general administrative support for the project or the office. They assist the project management and ensures the project’s daily functions run smoothly.

Essential Functions

• General administrative support
• Data entry and reporting
• Processing invoices, check requests or other paperwork
• Maintain project efficiency by organizing meetings and correspondence such as calls, emails, mail and other deliverables
• Opens and screens incoming mail and deliveries to distribute to the appropriate team members
• May act as first point of contact with internal and external sources
• Assist with badging
• Uploading invoices, submittals, RFIs, and DWs to SharePoint (or Box or the government entity communication platform)
• Coordinates meeting spaces, assist with meeting set up, food and drink services for meetings
• May coordinate the schedule for conference rooms
• Order office supplies
• Perform basic internet research, compile lists and gather information
• Meeting administration such as note taking

Skills & Qualifications

• Ability to work in a fast-paced environment
• Ability to take direction and prioritize responsibilities
• Solid written and verbal communication skills
• Ability to maintain discretion at all times
• Proven understanding of Microsoft Office Suite and internal operational systems with a strong skill for embracing new technology

Supervisory responsibilities: None

Physical Demands

• Occasionally lift and/or move up to 50 pounds.

Required / Preferred Education Or Experience

• High School Diploma or GED Required
• 1 year experience in an office setting preferred