Project Administrator

McCarthy Building Companies Inc.; Kansas City (KS); On-site; USD 40,000 - 60,000; Full time

Job summary

McCarthy Building Companies Inc. is seeking a Project Administrator to support the project team with office administration, accounting tasks, and reporting to keep the project running smoothly in a fast-paced environment.

The role reports to the Project Manager and involves payroll processing, vendor setup, filing, cost reporting, and coordination with field staff to ensure timely project closeouts and accurate project data.

Qualifications

• 2+ years clerical/administrative experience in construction preferred.
• Payroll experience required.
• Excellent computer skills with MS Office.
• Ability to multi-task in a fast-paced office.
• Willing to relocate within a region.

Responsibilities

• Answer and direct incoming calls, taking messages as necessary.
• Maintain filing system and office supplies/equipment.
• Distribute incoming mail and package outgoing mail.
• Assist project staff with closeout, cost reports, and project management database maintenance.
• Set up vendor accounts for field office.
• Process weekly payroll and assemble monthly pay requests and billings.
• Produce manpower summary reports and process new hires.
• Track and maintain subcontractor and supplier records.

Skills

Administrative experience

Payroll

MS Office

Attention to detail

Multitasking

Team communication

Tools

CMiC software

Job description

The Project Administrator reports to the Project Manager and is responsible for office support, accounting administration and reporting necessary to keep the project running smoothly. This individual will work in conjunction with the Project team in a very fast‑paced environment.

Key Responsibilities

• Answer and direct incoming calls, taking messages as necessary
• Maintain filing system (including project directory, master file index and subcontractor index) and office supplies/equipment
• Distribute incoming mail to project staff/division offices and package/distribute outgoing mail
• Assist project staff with project closeout responsibilities, accounting and maintenance of cost reports, assembly of progress reports and maintenance of project management database
• Set up vendor accounts for field office
• Process weekly payroll and assemble monthly pay requests to owner and monthly billings from subcontractors
• Produce manpower summary reports and process new hires
• Track and maintain subcontractor and supplier records

Skills & Qualifications

• 2+ years clerical/administrative experience, preferably in the construction industry
• Payroll experience required
• Excellent computer skills and proficiency with MS Office products (Word, Excel, PowerPoint, etc.)
• Ability to work in a fast‑paced office environment, multi‑task, meet critical deadlines with an eye for accuracy and attention to detail
• Ability to work with all levels of project staff and organization
• Experience with CMiC software considered a plus
• Geographically mobile and able to relocate within a region

McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.