Project Administrator - Water & Wastewater Construction

National Association of Women in Construction; Kansas City (KS); On-site; USD 42,000 - 65,000; Full time

Job summary

McCarthy Building Companies, Inc. is seeking a Project Administrator - Water & Wastewater Construction to provide office support, payroll processing, cost reporting and project database maintenance for a fast-paced project team.

Reporting to the Project Manager, you'll set up vendor accounts, prepare pay requests, assemble monthly billings, maintain records, and assist with closeout activities, while coordinating with field staff and subcontractors.

Qualifications

• 2+ years clerical/administrative experience, preferably in the construction industry.
• Payroll experience required.
• Excellent computer skills and proficiency with MS Office products (Word, Excel, PowerPoint, etc.)
• Ability to work in a fast-paced office environment, multi-task, meet critical deadlines with an eye for accuracy and attention to detail
• Ability to work with all levels of project staff and organization
• Experience with CMiC software considered a plus
• Geographically mobile and able to relocate within a region

Responsibilities

• Answer and direct incoming calls, taking messages as necessary
• Maintain filing system (including project directory, master file index and subcontractor index)and office supplies/equipment
• Distribute incoming mail to project staff/division offices and package/distribute outgoing mail
• Assist project staff with project closeout responsibilities, accounting and maintenance of cost reports, assembly of progress reports and maintenance of project management database
• Set up vendor accounts for field office
• Process weekly payroll and assemble monthly pay requests to owner and monthly billings from subcontractors
• Produce manpower summary reports and process new hires
• Track and maintain subcontractor and supplier records

Skills

Payroll experience

MS Office proficiency

Clerical experience

Attention to detail

Multi-tasking

Relocation willingness

Tools

CMiC software

Job description

McCarthy Building Companies, Inc.

POSITION SUMMARY

The Project Administrator - Water & Wastewater Construction reports to the Project Manager and is responsible for office support, accounting administration and reporting necessary to keep project running smoothly. This individual will work in conjunction with the Project team in a very fast paced environment.

RESPONSIBILITIES

• Answer and direct incoming calls, taking messages as necessary
• Maintain filing system (including project directory, master file index and subcontractor index)and office supplies/equipment
• Distribute incoming mail to project staff/division offices and package/distribute outgoing mail
• Assist project staff with project closeout responsibilities, accounting and maintenance of cost reports, assembly of progress reports and maintenance of project management database
• Set up vendor accounts for field office
• Process weekly payroll and assemble monthly pay requests to owner and monthly billings from subcontractors
• Produce manpower summary reports and process new hires
• Track and maintain subcontractor and supplier records

QUALIFICATIONS

• 2+ years clerical/administrative experience, preferably in the construction industry
• Payroll experience required
• Excellent computer skills and proficiency with MS Office products (Word, Excel, PowerPoint, etc.)
• Ability to work in a fast-paced office environment, multi-task, meet critical deadlines with an eye for accuracy and attention to detail
• Ability to work with all levels of project staff and organization
• Experience with CMiC software considered a plus
• Geographically mobile and able to relocate within a region

McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.

NOTICE TO EXTERNAL SEARCH FIRMS:McCarthys Talent Acquisition Team is theonly authorized representativepermitted to engage with external search firms, staffing agencies, or other third-party recruiting partners. McCarthy maintains an Approved Agency List for recruiting partners, which is reviewed and updated annually.

McCarthy will only consider submissions from agencies with a signed fee agreement in place for the current year. McCarthy does not accept unsolicited resumes, candidate submissions, or referrals from agencies that do not meet these requirements.

If a candidate is submitted without an active agreement, McCarthy will have no obligation to pay any fees and reserves the right to contact, engage, interview, or hire such candidate(s) without any financial or other responsibility to the submitting agency. Unsolicited resumes, including those sent directly to hiring managers or other employees, will be considered the property of McCarthy.

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