Project Administrator

McCarthy Building Companies, Inc.; Austin (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

McCarthy Building Companies, Inc. in Austin seeks a Project Administrator to support jobsites by handling office tasks, accounting administration, and project reporting.

The role reports to the Project Manager and supports fast-paced project teams. You will manage project files, payroll processing assistance, pay requests, billings from subs, and database updates while coordinating with staff and division offices to keep projects running smoothly.

Qualifications

• Minimum clerical/administrative experience, preferably in the construction industry.
• Excellent computer skills with MS Office (Word, Excel, PowerPoint, etc.).
• Ability to work in a fast-paced office environment, multi-task, meet deadlines with accuracy and attention to detail.

Responsibilities

• Office Support: assist with project closeout, maintain project directories and filing, manage mail distribution, answer phones, and support division offices.
• Accounting Administration: assist with cost reports, set up vendor accounts, help process payroll and pay requests, and billings from subcontractors.
• Reporting: produce manpower summaries from daily logs, assist in Progress Reports, and maintain the Project Management Database.

Skills

Clerical experience

Multi-tasking

Attention to detail

Tools

MS Office

Oracle

Job description

McCarthy Building Companies, Inc.

Position Summary

McCarthy is seeking a Project Administrator to join our team and help support jobsites in the Austin area. The Project Administrator reports to the Project Manager and is responsible for office support, accounting administration, and reporting necessary to keep projects running smoothly. Will work in conjunction with Project teams in a very fast-paced environment.

Key Responsibilities

Office Support

• Assist Staff in project closeout responsibilities, including archiving of files.


• Become familiar with and utilize Field and Job Cost Procedures.


• Keep Project Directory, Master File Index, and Subcontractor Index updated and current.


• Maintain filing system (Job site requirements and distribution of Division Office copies).


• Maintain office supplies/equipment, ordering and scheduling maintenance as necessary.


• Open and distribute all incoming mail to Project Staff and respective Division Offices and package/distribute outgoing mail.


• Answer/direct incoming calls and take messages as necessary.

Accounting Administration

• Assist Project staff with accounting and maintenance of cost reports.


• Set up vendor accounts for the Field Office as required.


• Process (or assist in processing) weekly payroll.


• Assemble Monthly Pay Requests to Owner.


• Process monthly billings from Subcontractors.


• Assist Project staff with maintaining Project Management Database.

Reporting

• Produce manpower summary reports (from daily logs furnished by Superintendent).


• Assist staff in assembling Progress Reports to the Owner.


• Process new hire trade employees according to Policies and Procedure manual.


• Track and maintain subcontractor and supplier records / requirements.


• Assist staff in maintaining the Project Management Database.

Qualifications

• Must have a minimum of years clerical/administrative experience preferably in the construction industry.


• Must have excellent computer skills and be able to demonstrate proficiency with MS Office products (Word, Excel, PowerPoint, etc.)


• Must be able to work in a fast-paced office environment, able to multi task, meet critical deadlines with eye for accuracy and attention to details.


• Ability to work with all levels of project staff and organization.


• Experience with Oracle a plus.

McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.

Equal employment opportunity, including veterans and individuals with disabilities.