Project Administrator - Construction

Quest Oracle Community; Reno, Northern (NV, KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

McCarthy Building Companies, Inc. seeks a Sr. Project Administrator to support project teams with office and accounting tasks on site in Reno, Nevada. You will handle payroll processing, maintain project filings, and prepare cost and progress reports to keep the project running smoothly.

The role requires extensive administrative experience in construction, proficiency with MS Office, and familiarity with certified payroll. Oracle experience is preferred for system integration and reporting.

Qualifications

• 7+ years administrative experience in the construction industry.
• 5+ years experience with certified payroll, pay applications, AP & AR.
• Excellent computer skills and proficiency with MS Office products (Word, Excel, PowerPoint, etc.) typing 50+WPM
• Ability to work in a fast-paced office environment, multi-task, meet critical deadlines with an eye for accuracy and attention to detail
• Experience with Oracle preferred.

Responsibilities

• Answer and direct incoming calls, taking messages as necessary.
• Maintain filing system (including project directory, master file index and subcontractor index) and office supplies/equipment.
• Distribute incoming mail to project staff/division offices and package/distribute outgoing mail.
• Assist project staff with project closeout responsibilities, accounting and maintenance of cost reports, assembly of progress reports and maintenance of project management database.
• Set up vendor accounts for field office.
• Process (or assist in processing) weekly payroll.
• For prevailing wage projects: Input, monitor and track craft payroll and hours in LCP Tracker. Monitoring Subcontractor labor tracking for compliance with prevailing wage regulations.
• Assemble monthly pay requests to owner.
• Produce manpower summary reports and process new hires.
• Track and maintain subcontractor and supplier records.

Skills

Administrative experience

Payroll processing

MS Office

Attention to detail

Multi-tasking

Tools

Oracle

Job description

McCarthy Building Companies, Inc.

Position Summary

The Sr. Project Administrator reports to the Project Manager and is responsible for office support, accounting administration and reporting necessary to keep project running smoothly. Will work in conjunction with Project team in a very fast paced environment. This role will be based on site at one of our projects in Reno, Nevada.

Responsibilities

• Answer and direct incoming calls, taking messages as necessary
• Maintain filing system (including project directory, master file index and subcontractor index) and office supplies/equipment
• Distribute incoming mail to project staff/division offices and package/distribute outgoing mail
• Assist project staff with project closeout responsibilities, accounting and maintenance of cost reports, assembly of progress reports and maintenance of project management database
• Set up vendor accounts for field office
• Process (or assist in processing) weekly payroll
• For prevailing wage projects: Input, monitor and track craft payroll and hours in LCP Tracker. Monitoring Subcontractor labor tracking for compliance with prevailing wage regulations.
• Assemble monthly pay requests to owner.
• Produce manpower summary reports and process new hires
• Track and maintain subcontractor and supplier records

Qualifications

• 7+ years administrative experience in the construction industry
• 5+ years experience with certified payroll, pay applications, AP & AR
• Excellent computer skills and proficiency with MS Office products (Word, Excel, PowerPoint, etc.) typing 50+WPM
• Ability to work in a fast-paced office environment, multi-task, meet critical deadlines with an eye for accuracy and attention to detail
• Ability to work with all levels of project staff and organization
• Experience with Oracle preferred

McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.

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