Project Administrator

Hire-Authority; Houston (TX); On-site; USD 44,000 - 56,000; Full time

Job summary

Hire-Authority is seeking a Project Administrator for a client in Southeast Houston. The role supports the Project Management team by coordinating administrative and operational tasks to ensure projects are delivered on time and within budget.

Key duties include setting up project folders, managing documentation, assisting with billing and Schedule of Values, and maintaining closeout packages. The position requires a high school diploma (GED accepted), 2+ years of experience, and proficiency in

Qualifications

• High school diploma or GED required; 2+ years of related experience preferred.
• Proficiency in Microsoft Office, especially Outlook; ability to learn new systems.
• Strong written and verbal communication skills.
• Excellent organizational and problem-solving abilities.
• Valid driver’s license and authorization to work in the U.S.
• Ability to pass a background check and drug screening.

Responsibilities

• Set up and maintain project folders from kickoff through closeout.
• Ensure all project documentation is accurate, complete, and compliant.
• Prepare and submit required data for client approvals.
• Generate and maintain closeout documentation packages.
• Assist with project billing and invoicing processes.
• Prepare and manage Schedule of Values (SOV) within required timelines.
• Validate timesheets, expense reports, mileage, and credit card submissions.
• Support incentive and commission validation.
• Perform project data entry and maintain internal systems.
• Manage service tickets and related documentation.
• Provide consistent updates and communication to internal teams and clients.
• Represent the company with professionalism and integrity at all times.
• Follow all safety protocols and uphold quality standards.
• Deliver a high level of customer service through clear and timely communication.
• Perform additional duties as assigned.

Skills

Microsoft Office

Written and Verbal Communication

Organizational Skills

Problem Solving

Driver's License

Education

High School Diploma or GED

Job description

Our client is searching for a Project Administrator for their company located in Southeast Houston. This role supports the Project Management team by coordinating administrative and operational tasks that help ensure projects are delivered on time and within budget. This role also plays a key part in project closeout activities, which are critical to final billing and revenue recognition. The salary range for this position is $21-$27 per hour.

Duties/Responsibilities:

Project Coordination & Documentation

• Set up and maintain project folders from kickoff through closeout.
• Ensure all project documentation is accurate, complete, and compliant.
• Prepare and submit required data for client approvals.
• Generate and maintain closeout documentation packages.

Billing & Financial Support

• Assist with project billing and invoicing processes.
• Prepare and manage Schedule of Values (SOV) within required timelines.
• Validate timesheets, expense reports, mileage, and credit card submissions.
• Support incentive and commission validation.

Administrative Support

• Perform project data entry and maintain internal systems.
• Manage service tickets and related documentation.
• Provide consistent updates and communication to internal teams and clients.

Professional Standards

• Represent the company with professionalism and integrity at all times.
• Follow all safety protocols and uphold quality standards.
• Deliver a high level of customer service through clear and timely communication.
• Perform additional duties as assigned.

Key Performance Indicators (KPIs)

• Project folder setup completed at kickoff (100%).
• Project documentation maintained at full compliance (100%).
• Closeout documentation completed within 10 days of project completion.
• Project billing processed within 5 days of completion.
• Schedule of Values completed within 5 days of award notification.

Requirements:

• High school diploma or GED required; 2+ years of related experience preferred.
• Proficiency in Microsoft Office, especially Outlook; ability to learn new systems.
• Strong written and verbal communication skills.
• Excellent organizational and problem-solving abilities.
• Valid driver’s license and authorization to work in the U.S.
• Ability to pass a background check and drug screening.