Project Administrative Assistant – Transportation

Tetra Tech, Inc.; Florida; On-site; USD 32,000 - 42,000; Full time

Job summary

Tetra Tech, Inc. is seeking an Administrative Assistant in our Miami Transportation Group to provide essential administrative support, coordinate schedules, handle invoicing, maintain records, and assist with business development activities to support project delivery.

Ideal candidates will have strong MS Office skills, meticulous attention to detail, and the ability to multitask while upholding confidentiality and collaborating with staff and subconsultants in a dynamic office setting.

Qualifications

• High School Diploma or GED required.
• Proficiency in MS Word, Excel, PowerPoint, Teams, and Adobe Pro.
• Exceptional attention to detail.
• Strong written and verbal communication skills with all levels of management and peers.
• Excellent organizational skills with the ability to multi-task, work under pressure, prioritize time, and maintain confidentiality.
• Able to adapt quickly to changing priorities.
• Able to work with minimal supervision and as part of a team.

Responsibilities

• Provide admin and operational support to the Transportation Regional Manager.
• Assist with project coordination: track schedules, budgets, and deliverables.
• Support invoicing and expense tracking with accounting.
• Organize project records and documentation.
• Coordinate meetings, calendars, travel, and communications.
• Assist with proposals, client coordination, and marketing activities.
• Support daily office operations and coordination among staff, clients, and subconsultants.
• Perform other admin and project support duties.

Skills

Attention to detail

Communication skills

Organizational skills

Multi-tasking

Integrity & confidentiality

Adaptability

Teamwork

Education

High School Diploma or GED

Tools

MS Word

Excel

PowerPoint

Teams

Adobe Pro

Job description

Tetra Tech, Inc. is seeking an Administrative Assistant in our Miami Transportation Group to provide essential administrative support, coordinate schedules, handle invoicing, maintain records, and assist with business development activities to support project delivery.

Ideal candidates will have strong MS Office skills, meticulous attention to detail, and the ability to multitask while upholding confidentiality and collaborating with staff and subconsultants in a dynamic office setting.