Project Administrative Assistant - 306802

Delaware Nation Industries; Lakewood (CO); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical/Vision/Dental premiums covered

401K matching

Disability insurance

Parking and transit benefits

Education reimbursement

Job summary

Delaware Nation Industries seeks a Project Administrative Assistant to provide organized, reliable administrative and document-management support to the Department of the Interior’s Interior Business Center, Financial Management Directorate, COR Services.

You will help COR Services staff maintain award files, manage repositories, support meetings, monitor communications, and perform completeness checks for performer reports across hundreds of contracts and agreements.

Qualifications

• At least 2 years of experience in administrative or program support.
• Experience using document-management and tracking systems.
• Strong organization, accuracy, written communication, discretion, and follow-through.
• Active Public Trust or ability to receive a Public Trust Clearance.

Responsibilities

• Organize, upload, and catalog award-file documents.
• Maintain document repositories, shared drives, and orderly award-file records.
• Draft meeting minutes and maintain agendas.
• Track documentation requirements and recurring submissions.
• Conduct administrative completeness checks of performer reports.
• Monitor COR Services inboxes and Teams channels for time-sensitive items.
• Maintain calendars, action-item records, and administrative tracking information.
• Support report consolidation, meeting preparation, and routine administrative pre-review of performer submissions.
• Send reminders to COR Services staff for required actions and upcoming deadlines.
• Support continuous award-file updates based on performer submissions.

Skills

Organization

Documentation & records management

Written communication

Discretion & follow-through

Public Trust clearance readiness

Job description

DNI is seeking a Project Administrative Assistant to provide organized, reliable administrative and document-management support to the Department of the Interior’s Interior Business Center, Financial Management Directorate, Contracting Officer Representative Services Branch.

The assistant will help COR Services staff maintain complete and accessible award files, manage repositories and shared drives, support meetings, monitor communications, and conduct administrative completeness checks for performer reports across a portfolio of approximately 375 contracts, Other Transaction Agreements, and Cooperative Agreements.

Key responsibilities

• Organize, upload, and catalog award-file documents.
• Maintain document repositories, shared drives, and orderly award-file records.
• Draft meeting minutes and maintain agendas.
• Track documentation requirements and recurring submissions.
• Conduct administrative completeness checks of performer reports.
• Monitor COR Services inboxes and Teams channels for time-sensitive items.
• Maintain calendars, action-item records, and administrative tracking information.
• Support report consolidation, meeting preparation, and routine administrative pre-review of performer submissions.
• Send reminders to COR Services staff for required actions and upcoming deadlines.
• Support continuous award-file updates based on performer submissions.
• Support routine, non-directional coordination with award performers, vendors, and other external stakeholders as assigned.
• Protect government information, data, and equipment and follow applicable security, privacy, records, and information-handling requirements.

Minimum qualifications

• At least 2 years of experience in administrative or program support.
• Experience using document-management and tracking systems.
• Strong organization, accuracy, written communication, discretion, and follow-through.
• Active Public Trust or ability to receive a Public Trust Clearance

Preferred qualifications

• Familiarity with federal acquisition or federal assistance processes.
• Experience organizing award or contract files and maintaining shared repositories.
• Experience monitoring inboxes or Teams channels, preparing meeting materials, maintaining agendas, drafting minutes, or reviewing submissions for completeness.
• Experience supporting a government, regulated, compliance-focused, or deadline-driven environment.

Performance expectations

• Complete routine actions within one business day unless otherwise stated.
• Issue deadline and deliverable reminders at least five business days before due dates.
• Monitor COR Services inboxes and Teams channels daily.
• Support continuous award-file updates based on performer submissions.
• Support weekly deliverable and milestone tracking and monthly or as-requested summary reporting.
• Maintain award-file documentation that meets completeness requirements at first submission.
• Escalate urgent matters to COR Services leadership within two business hours.

Benefits Include:

• Covers 100% of employee benefit premiums, including Medical (PPO or HDHP Option), Vision, Dental
• Matching 401K
• Short- and Long-Term Disability
• Pet Insurance
• Professional Development/Education Reimbursement
• Parking and Transit Benefits for NY, NJ, ATL, and DC Metro areas

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Salary Compensation: $50,000-60,000

Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans