Administrative Assistant (Contingent Upon Contract Award)

Paylocity; Maryland; Hybrid; USD 42,000 - 54,000; Full time

Job summary

Loch Harbour Group is seeking an experienced Administrative Assistant to provide high-level administrative and operational support. This role coordinates administrative activities, manages schedules and meetings, and prepares reports and correspondence to support program operations.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment, with more than 10 years of administrative experience and an active Secret Clearance.

Qualifications

• More than 10 years of progressively responsible administrative experience.
• Active Secret Clearance required.

Responsibilities

• Provide high-level administrative support to program leadership and project teams.
• Prepare, edit, proofread, and distribute correspondence, reports, meeting minutes, and other official documentation.
• Coordinate calendars, schedule meetings, and arrange conference calls, virtual meetings, and other events.
• Receive and assist visitors while maintaining a professional and customer‑focused environment.
• Track action items and follow up to ensure timely completion of administrative tasks.
• Support office operations by performing additional administrative duties as assigned.

Skills

Administrative support

Time management

Detail-oriented

Communication

Education

High School Diploma or GED

Tools

MS Office

Job description

Description

Loch Harbour Group is seeking an experienced Administrative Assistant to provide high-level administrative and operational support. This key personnel position is responsible for coordinating administrative activities, managing schedules and meetings, preparing reports and correspondence, maintaining documentation, and ensuring efficient day‑to‑day office operations. The ideal candidate is highly organized, detail‑oriented, and capable of managing multiple priorities in a fast‑paced environment.

Key Responsibilities

• Provide high-level administrative support to program leadership and project teams.
• Conduct research and compile information to prepare statistical reports, presentations, and other management documents.
• Prepare, edit, proofread, and distribute correspondence, reports, meeting minutes, and other official documentation.
• Respond to information requests and maintain accurate administrative records and files.
• Coordinate calendars, schedule meetings, and arrange conference calls, virtual meetings, and other events.
• Receive and assist visitors while maintaining a professional and customer‑focused environment.
• Coordinate and manage meetings, workshops, and special events from planning through completion.
• Review documents to ensure compliance with applicable requirements, policies, procedures, and regulatory guidelines.
• Maintain organized documentation and records to support program operations and reporting requirements.
• Track action items and follow up to ensure timely completion of administrative tasks.
• Support office operations by performing additional administrative duties as assigned.

Requirements

Education

• High School Diploma or GED.

Experience

• More than 10 years of progressively responsible administrative experience
• Active Secret Clearance Required

About Loch Harbour Group

Loch Harbour Group is a Service-Disabled Veteran-Owned Small Business founded in 1995. We hold CMMI Service Maturity Level 3, ISO 9001:2015, ISO/IEC 27001:2022, and ISO/IEC 20000‑1:2018 certifications, and serve federal customers across DoD, homeland security, and civilian agencies. LHG is an equal opportunity employer and considers all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status.

Company Highlights:

At LHG, we offer our employees a full comprehensive and competitive benefits package. Our benefits package features:

• Competitive salaries
• Paid time off
• Health, dental and vision insurance
• Company paid short/long term disability
• Company paid Life and Accidental Death & Dismemberment insurance
• 401(k) (up to 5% matching)
• Flexible Spending Accounts (FSA)
• Other company perks

The Loch Harbour Group is an equal opportunity employer, all interested qualified applicants are encouraged to apply, D/M/V/F. LHG welcomes and encourages diversity in the workforce.