Administrative Support Specialist (52639)

Miracorp; Washington (District of Columbia); On-site; USD 80,000 - 105,000; Full time

Benefits offered by this job

Paid Time Off

Comprehensive Health Coverage

401(k) with employer matching

Flexible Spending Account (FSA)

Life Insurance & Disability Coverage

Veteran friendly employer

Job summary

MIRACORP is seeking an experienced Administrative Support Specialist in Washington, DC to support NTIA’s executive, workforce, records coordination, and mission operations. You will provide high-level administrative and operational support to executives, managers, and program staff.

Responsibilities include coordinating calendars, meetings, travel, and events; preparing correspondence, agendas, presentations, and minutes; tracking requests and deadlines; supporting onboarding, reporting, and

Qualifications

• US Citizen with ability to obtain federal suitability determination or security clearance.
• Bachelor’s degree in business administration, public administration, management, communications, or a related field.
• Seven to ten years of progressively responsible experience in administrative, executive, mission, workforce, or records support.
• Experience supporting senior executives, managers, or federal program offices.
• Experience coordinating calendars, meetings, correspondence, records, reports, and action items.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.

Responsibilities

• Coordinate calendars, meetings, appointments, travel, and events.
• Prepare correspondence, agendas, presentations, briefing materials, and minutes.
• Track executive requests, assignments, deadlines, and deliverables.
• Support onboarding, offboarding, personnel tracking, training coordination, and workforce reporting.
• Maintain organizational charts, staffing lists, contact directories, and administrative trackers.
• Organize electronic files, SharePoint libraries, records, and document repositories.
• Review documents for accuracy, formatting, and compliance.

Skills

US Citizen

Federal suitability eligibility

Security clearance eligibility

Education

Bachelor's degree in business administration / related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

SharePoint

Job description

Job DetailsJob Location: Washington, DC 20230Position Type: Full TimeEducation Level: 4 Year DegreeSalary Range: $80,000.00 - $105,000.00 Salary

Join a company where excellence meets opportunity! At MIRACORP, we don't just provide services to the federal government, we set the gold standard in quality and reliability. What truly sets us apart? Our people. We believe our employees are the cornerstone of everything we achieve. That's why we invest in talent, innovation, and leadership, fostering a workplace where your contributions make a real impact.

This position is contingent upon contract award

Position Summary

MIRACORP is seeking an experienced Administrative Support Specialist to support NTIA's executive, workforce, records coordination, and mission operations. This position provides high-level administrative and operational support to executives, managers, and program staff.

Essential Duties & Responsibilities

• Coordinate calendars, meetings, appointments, conference calls, travel, and organizational events.
• Prepare correspondence, agendas, presentations, briefing materials, and meeting minutes.
• Track executive requests, assignments, action items, deadlines, and deliverables.
• Support onboarding, offboarding, personnel tracking, training coordination, and workforce reporting.
• Maintain organizational charts, staffing lists, contact directories, and administrative trackers.
• Organize electronic files, SharePoint libraries, records, and document repositories.
• Support records inventories, file plans, retention requirements, and document retrieval.
• Coordinate data calls and consolidate organizational responses.
• Review documents for accuracy, completeness, formatting, and compliance.
• Develop administrative procedures, templates, trackers, and job aids.
• Support travel, timekeeping, procurement, property, facilities, and supply activities.
• Handle sensitive executive, personnel, and organizational information appropriately.
• Recommend improvements to administrative workflows and operational processes.

QualificationsMinimum Education & Experience Requirements

• US Citizen
• Bachelor’s degree in business administration, public administration, management, communications, or a related field.
• Seven to ten years of progressively responsible experience in administrative, executive, mission, workforce, or records support.
• Experience supporting senior executives, managers, or federal program offices.
• Experience coordinating calendars, meetings, correspondence, records, reports, and action items.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Strong organizational, proofreading, time-management, and communication skills.
• Ability to manage competing priorities and meet established deadlines.
• Ability to obtain and maintain any required federal suitability determination or security clearance.

Preferred Requirements

• Federal government or government contracting experience.
• Knowledge of federal administrative and records management requirements.
• Experience supporting federal travel, timekeeping, procurement, property, or personnel processes.
• Certified Administrative Professional, PMP, or a comparable certification.

Why Choose MIRACORP?

At MIRACORP, we recognize that our employees are the cornerstone of our success. That's why we offer an exceptional benefits package from day one, including:

• A company that lives its core values, prioritizing integrity, accountability, and excellence
• Paid Time Off (Personal, Vacation, Sick Leave)
• Comprehensive Health Coverage (Medical, Vision, Dental)
• Flexible Spending Account (FSA) Options for healthcare and dependent care
• Short Term & Long Term Disability Coverage
• Life Insurance & Accidental Death & Dismemberment Protection
• Employee Wellness Resources & Assistance Programs
• Financial Counseling Programs to support long term planning
• Commuter Benefits for work life ease
• 401(k) with 100% immediate employer matching

We proudly support veterans and all qualified applicants, ensuring equal employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Join a team where your expertise is valued, your impact is recognized, and your career can thrive. Come grow with us - because at MIRACORP, your success is our success!