Project Administrative Assistant

HKA Enterprises; Robstown (TX); On-site; USD 36,506 - 38,572; Full time

Job summary

HKA Enterprises in Robstown, TX is seeking a Project Administrative Assistant to provide wide-ranging administrative and project support for our Advanced Manufacturing team. You will coordinate deliverables, process invoices, manage calendars, prepare reports and presentations, and greet a high volume of personnel at the welcome center.

The role requires 5+ years of administrative experience, strong MS Office skills, and excellent interpersonal abilities to coordinate with internal teams,

Qualifications

• 5+ years of administrative experience.
• Advanced proficiency in MS Office Suite — Word, Excel, Outlook, PowerPoint, and Teams.
• Excellent interpersonal skills and project coordination experience.
• Proven ability to work well with all levels of internal management, staff, clients, and vendors.
• Experience in a fast-paced work environment.
• Experience greeting and checking in large volumes of personnel at a front desk or welcome center.

Responsibilities

• Coordinate project deliverables, process invoices, and schedule meetings and calendar activities.
• Maintain and track databases; prepare reports and PowerPoint presentations for the team.
• Greet and check in a high volume of personnel daily at the welcome center/front desk.
• Check in and review documentation for personnel entering orientation or training sessions.
• Communicate effectively with internal staff at all levels, as well as outside clients and vendors.
• Provide general administrative and project support to help meet client objectives.

Skills

Project coordination

Interpersonal skills

Administrative experience

Communication

Tools

Word

Excel

Outlook

PowerPoint

Teams

Job description

Project Administrative Assistant

We're looking for an organized, personable Project Administrative Assistant to provide wide-ranging administrative and project support for our Advanced Manufacturing team in Robstown, TX. You'll coordinate deliverables, process invoices, manage calendars, prepare reports and presentations, and serve as a welcoming front‑line presence for a large volume of daily personnel — all in a fast‑paced, collaborative environment.

Pay: $26.50–$28.00 per hour DOE.

What you’ll do

• Coordinate project deliverables, process invoices, and schedule meetings and calendar activities.
• Maintain and track databases; prepare reports and PowerPoint presentations for the team.
• Greet and check in a high volume of personnel daily at the welcome center/front desk.
• Check in and review documentation for personnel entering orientation or training sessions.
• Communicate effectively with internal staff at all levels, as well as outside clients and vendors.
• Provide general administrative and project support to help meet client objectives.

What you need

• 5+ years of administrative experience.
• Advanced proficiency in MS Office Suite — Word, Excel, Outlook, PowerPoint, and Teams.
• Excellent interpersonal skills and project coordination experience.
• Proven ability to work well with all levels of internal management, staff, clients, and vendors.
• Experience in a fast‑paced work environment.
• Experience greeting and checking in large volumes of personnel at a front desk or welcome center.

Nice to have

• Bilingual in Spanish (reading and writing).
• Experience reviewing and processing documentation for orientation or training check-ins.