Administrative Assistant – Project Support

HKA Enterprises; Rio Rancho (NM); On-site; USD 21,025 - 29,945; Full time

Job summary

HKA Enterprises is seeking an Administrative Support professional in Rio Rancho, NM to serve as the initial contact for calls and visitors and to provide project-wide administrative support. The role includes document control, meeting coordination, and producing reports and presentations for client and internal use.

The position requires 3+ years in similar roles, strong Microsoft Office skills, and experience with construction or infrastructure projects.

Qualifications

• Requires high school diploma or equivalent.
• 3+ years in administrative, project coordination, or office management roles.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Teams.
• Experience with SharePoint and Adobe Acrobat.
• Experience supporting construction, utility, or infrastructure projects.

Responsibilities

• Serve as the first point of contact — answer calls, respond to inquiries, and welcome visitors.
• Provide administrative support to project managers, project teams, and local leadership.
• Manage document control and ensure compliance with protocols; support file uploads and sharing.
• Coordinate meetings: agendas, summaries, scheduling, room setup, materials, meals.
• Prepare and edit reports and presentations for client and internal use.
• Develop and format PowerPoint presentations for client meetings and internal reviews.
• Track project schedules, deliverables, and action items; support reporting and KPI tracking.
• Maintain project document repositories and version control.
• Coordinate travel arrangements and logistics for project teams.
• Assist with onboarding project personnel; support time reporting and training hour tracking.

Skills

Strong written communication

Verbal communication

Multitasking

Professionalism

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Microsoft Teams

SharePoint

Adobe Acrobat

Job description

Construction & Utility Projects · Administrative Support · Rio Rancho, NM Pay: $18.50 per hour

What you'll do

• Serve as the first point of contact — professionally answer calls, respond to inquiries, and welcome visitors
• Provide administrative support to project managers, project teams, and local leadership
• Manage document control—ensure team compliance with document management protocols and support file uploads and sharing
• Coordinate meetings including agendas, summaries, scheduling, room setup, presentation materials, and meal ordering
• Prepare and edit reports, presentations, and data compilations for client and internal use
• Develop and format professional PowerPoint presentations for client meetings, training, and internal reviews
• Track project schedules, deliverables, and action items; support project reporting and KPI tracking
• Maintain project document repositories and version control
• Coordinate travel arrangements and logistics for project teams
• Assist with onboarding project personnel; support filing, time reporting, and training hour tracking
• Handle confidential and sensitive information with discretion

What you need

• High school diploma or equivalent
• 3+ years of administrative, project coordination, or office management experience
• Proficiency in Microsoft Office Suite — Outlook, Word, Excel, PowerPoint, and Teams
• Proficiency in Microsoft Teams, SharePoint, and Adobe Acrobat
• Experience supporting construction, utility, or infrastructure projects
• Valid New Mexico driver's license with no major infractions
• Strong written and verbal communication skills with high attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Nice to have: Experience in a public utilities operations environment
• Advanced or specialized training in administrative support
• Ability to travel between project sites, client offices, and the local office as needed
• Proven self-starter with strong organizational skills and high level of professionalism