Office Coordinator and Project Management Assistant

Exact Metrology: A Division of In-Place Machining Company; Rossville (GA); On-site; USD 42,000 - 64,000; Full time

Job summary

Exact Metrology: A Division of In-Place Machining Company in Rossville, GA is seeking an organized office administrator to support project management workflows and daily operations.

Responsibilities include maintaining electronic filing, processing PO's, reconciling invoices, managing payroll/timekeeping, and coordinating travel and HR activities. Proficiency with Word/Excel/Outlook/PowerPoint and Paylocity/Concur is a plus; confidentiality is essential.

Qualifications

• Exemplary work ethic and personal integrity.
• High school diploma required (some college or bachelor’s degree preferred).
• Two+ years of general office administration experience.
• Must be proficient using Word, Excel, Outlook, PowerPoint, and PDF editing software; MS Project experience is a plus.
• Must be able to maintain confidentiality and handle sensitive information with maturity.
• Must have excellent communication skills (written and verbal).

Responsibilities

• Office coordination and maintaining an organized filing system.
• Coordinate, issue, and organize purchase orders; reconcile A/P invoices.
• Review timekeeping and payroll registers for accuracy.
• Manage incoming communications (phone, web inquiries, company email).
• Become resident expert in timekeeping, payroll, and expense management software (Paylocity, Concur).
• Coordinate travel arrangements.

Skills

Exemplary work ethic

Excellent communication (written and 口

Education

High school diploma

Some college or bachelor’s degree preferred

Tools

Paylocity

Concur

MS Project

Word

Excel

Outlook

PowerPoint

PDF editing

Job description

Description

This position is responsible for general office administration and assisting project management workflow.

Responsibilities And Duties

• Office Coordination
• Ensure electronic filing system stays organized + continuous improvement
• Coordinate, issue, and/or organize purchase orders
• Reconcile A/P invoices and receiving to verify delivery before payment processing
• Review timekeeping and payroll registers for accuracy
• Incoming communications: office phone, web inquiries, company email
• Become resident expert in timekeeping, payroll, and expense management software (currently: Paylocity and Concur)
• Coordinate travel arrangements

Project Management Assistance

• Maintain filing system + continuous improvement, digitize legacy paper files
• Invoicing and accounts receivable, in conjunction with the project manager
• Purchasing, tracking orders
• Coordinate freight shipping activities
• Maintain project schedules
• Maintain master schedule for all projects and resource allocation
• Maintain welder continuity logs
• Coordinate travel arrangements

Human Resources Coordination

• Employee onboarding
• Employee training program
• Fitness for duty program
• Other duties not specifically listed which are essential to this position and the success of the organization

Requirements

Qualifications:

• Exemplary work ethic and personal integrity
• High school diploma required (some college or bachelor's degree preferred)
• Two+ years of general office administration experience
• Must be proficient using Word, Excel, Outlook, PowerPoint, and PDF editing software, MS Project experience is a plus
• Must be able to maintain confidentiality and handle sensitive information with maturity
• Must have excellent communication skills (written and verbal)