Administrative Assistant

Enerstaff; Waller (TX); On-site; USD 33,000 - 39,000; Full time

Job summary

Enerstaff is seeking an Administrative Assistant in Waller, TX. The role supports Office Operations, Employee & Department Support, Training & Compliance, Facilities & Vendor Management, and Project & Operational Support. Pay is $24 per hour, with a Monday–Friday 8am–5pm shift.

Start ASAP, background check and drug screen required. The position requires a high school diploma (associate degree preferred) and strong Microsoft Office skills.

Qualifications

• Requires strong organizational and multitasking abilities.
• Proficient in Word, Excel, PowerPoint, Outlook.
• Excellent verbal and written communication skills.
• Ability to work independently and with teams.
• Background check and drug screen required.

Responsibilities

• Oversee day-to-day office operations for efficiency and organization.
• Route calls, emails, and inquiries to appropriate personnel.
• Greet visitors and maintain a welcoming experience.
• Maintain filing systems and records, both physical and digital.
• Prepare reports, spreadsheets, and presentations as needed.
• Manage mail and packages; coordinate with vendors as required.
• Assist with onboarding, scheduling, and travel arrangements.
• Support event planning and meetings across departments.

Skills

Organization

Time management

Verbal communication

Written communication

Problem solving

Independence

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Office Suite

Job description

Administrative Assistant Location: Waller, TX 77484 Pay: $24/ hour Start: ASAP Shift: M-F 8am-5pm

Office Operations & Administration

• Oversee day-to-day office operations to ensure efficiency and organization.
• Manage incoming calls, emails, and general inquiries, routing them to the appropriate personnel.
• Greet visitors and customers, ensuring professional and welcoming experience.
• Maintain organized physical and digital filing systems, records, and correspondence.
• Prepare reports, spreadsheets, and presentations as needed.
• Sort, distribute, and manage incoming and outgoing mail and packages.
• Ensure the office environment is clean, organized, and compliant with safety regulations.
• Perform basic bookkeeping tasks, including transaction recording and preparing bank deposits.
• Monitor, order, and replenish office and break room supplies; track and approve invoices.
• Compare vendor pricing (e.g., Uline, Amazon) to manage costs and support budgeting efforts.

Employee & Department Support

• Provide administrative support across departments, including Human Resources, Safety, and Sales/Marketing.
• Assist with onboarding by preparing workspaces, coordinating with IT, and updating employee signage and materials.
• Support event planning, including sourcing vendors, coordinating logistics, and managing setup/teardown.
• Help manage calendars, appointments, and travel arrangements (e.g., booking flights).
• Assist with company compliance with documentation and reporting.

Training & Compliance Coordination

• Maintain training records and certification tracking for employees.
• Coordinate and schedule required and supplemental training courses.
• Track and maintain records for safety meetings, vehicle inspections, and compliance documentation.
• Support monthly safety meetings and Environmental, Health, and Safety (EH&S) initiatives.

Facilities & Vendor Management

• Coordinate building maintenance activities, including sourcing vendors, obtaining quotes, and scheduling repairs.
• Manage vendor relationships for services such as janitorial, landscaping, pest control, coffee service, and equipment maintenance (water, ice machines, etc.).
• Address facility issues including plumbing, roofing, cabinetry, and general repairs.
• Coordinate cleaning priorities with janitorial staff to maintain facility standards.

Project & Operational Support

• Assist with departmental reporting (e.g., operational reports, district highlights).
• Support company events, meetings, conferences, and visitor coordination.
• Set up conference rooms and enhance overall office presentation and hospitality.
• Contribute to continuous improvement initiatives, including process documentation and workflow enhancements.

Requirements

• High school diploma or GED required, associate's degree preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational, multitasking, and time-management skills.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively in a team environment.
• Experience with office management systems is a plus.
• Strong interpersonal skills with a customer-focused mindset
• Attention to detail and accuracy in recordkeeping
• Problem-solving and adaptability
• Ability to prioritize and manage multiple responsibilities
• Must pass background and drug screen