Project Administrative Assistant

Anderson Communities; Lexington (KY); On-site; USD 20,000 - 22,000; Full time

Benefits offered by this job

401k Matching Program

Great benefits available after 30 days

50% Medical Reimbursement Program

Health, Dental, Vision, Life, Long‑&-短

Disability benefits

Job summary

Anderson Communities is seeking a Project Administrative Assistant in Lexington, KY to support daily operations with data entry, document management, and invoicing review. This full-time role follows a 8:30 AM–5:00 PM schedule.

You will maintain project records, prepare reports, create Excel templates, assist with bidding and scheduling, and visit project locations as needed. Strong attention to detail and proficiency in Microsoft Office are essential.

Qualifications

• Strong attention to detail and ability to manage multiple priorities.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Strong math, analytical, and problem-solving abilities.
• Good communication skills and ability to work independently or as part of a team.
• Experience in data entry, administrative support, or accounting-related tasks preferred but not required.
• Ability to work ~80% in office and ~20% in the field, including lifting up to 35 pounds.

Responsibilities

• Enter, update, and maintain accurate project information, records, schedules, and reports.
• Review invoices for accuracy, compare billed work against project documentation, and submit approved invoices to accounting.
• Organize and maintain electronic and physical job files, including plans, permits, inspection reports, and other project documentation.
• Prepare and distribute reports, agendas, checklists, and other project documents.
• Create, update, and maintain Excel spreadsheets and reusable document templates.
• Provide administrative support for bidding, preliminary plan reviews, payment applications, and bond reductions.
• Assist with general office organization, document deliveries, and occasional visits to project locations.

Skills

Data entry

Attention to detail

Organizational skills

Multitasking

Communication skills

Teamwork

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Project Administrative Assistant

Engineer Full Time Clerical Lexington, KY, US

Salary Range: $20.00 To $22.00 Annually

Project Administrative Assistant

Full-Time | Monday - Friday | 8:30 AM - 5:00 PM

Who Are We?

\"An Anderson Community is a Better Place to Live!\"

In a community, there is a sense of belonging that comes from sitting on the front porch and getting to know your neighbors. You can leave the car in the garage and walk to the park or pub. A community is a place you feel proud coming home each day. It is a place that offers something for everyone, and everyone feels connected and safe.

At Anderson Communities, our values are simple:

We work together. We are proactive. We hold ourselves accountable. We are continually learning. We show respect to others.

Who Are You?

You are organized, detail-oriented, and enjoy working with numbers, spreadsheets, and data. You take pride in maintaining accurate records, reviewing information, and ensuring important details don't get overlooked. You are comfortable working primarily in an office environment with occasional visits to project locations. Most importantly, you are dependable, eager to learn, and enjoy being part of a team where your organization and attention to detail make a difference.

What's In It for You?

You will play an important role in supporting the daily operations of Anderson Communities through data entry, document management, and administrative support. You will work closely with our team to maintain accurate project records, review invoices, organize documentation, and assist with reporting and scheduling. This is a great opportunity to develop your analytical, administrative, and organizational skills while gaining hands-on experience in a collaborative environment.

Essential Functions:

• Enter, update, and maintain accurate project information, records, schedules, and reports
• Review invoices for accuracy, compare billed work against project documentation, and submit approved invoices to accounting
• Organize and maintain electronic and physical job files, including plans, permits, inspection reports, and other project documentation
• Prepare and distribute reports, agendas, checklists, and other project documents
• Create, update, and maintain Excel spreadsheets and reusable document templates
• Provide administrative support for bidding, preliminary plan reviews, payment applications, and bond reductions
• Assist with general office organization, document deliveries, and occasional visits to project locations

Experience and Education:

• Strong attention to detail, organizational skills, and ability to manage multiple priorities
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook
• Strong math, analytical, and problem‑solving abilities
• Strong communication skills and ability to work independently or as part of a team
• Previous experience in data entry, administrative support, or accounting‑related tasks preferred but not required
• Ability to work approximately 80% in an office and 20% in the field, including lifting and carrying up to 35 pounds, bending, reaching, and squatting, with or without reasonable accommodation

What We Offer:

• Competitive pay, based on experience
• 401k Matching Program
• Great benefits available after 30 days
• 50% Medical Reimbursement Program(Will reimburse 50% of eligible out‑of‑pocket medical expenses)
• Health, Dental, Vision, Life, Long‑Term and Short‑Term Disability